Start with your people

Find your starting point. Choose one workflow.

What slows your teams down today? Use these six needs to identify a first task for your Chief of Staff and the knowledge your Company Brain would need to support it.

Illustration from the ORIJINS presentation: colleagues connecting their knowledge in a shared workspace. — Illustrative scene. Fictional people and setting.

For each need, see what we examine, what your teams would review and how we would assess progress. For examples by sector, explore Use cases.

Access to information

Make information accessible to the people who need it.

Finding a contract, a procedure or an answer should not involve several people or interrupt work. We examine how AI could make your organisation’s knowledge more accessible, taking account of source reliability and each person’s access rights.

What we can explore with you

We identify the information people search for most, the available sources and who is authorised to consult them. We then assess ways to make searches easier and trace answers back to their sources.

The intended outcome

Easier access to useful information, with identifiable sources and defined access rights.

How to assess it

Compare search times for representative questions, check the accuracy of answers and observe where human intervention is still needed.

Where to start

Choose a few questions your teams answer frequently. These will provide a starting point for the initial consultation.

Discuss this need Understand the pilot

Request tracking

Keep requests moving from one step to the next.

When a request passes through several people and tools, responsibilities become less clear and follow-ups take time. We identify the steps that could be better organised or supported by AI, to make teams’ work easier and improve continuity of service.

What we can explore with you

We analyse how requests move through your organisation, who is responsible and where they get held up. We identify tasks that could be better organised or supported: categorisation, drafting responses, tracking progress and following up.

The intended outcome

A clearer view of open requests and the actions expected of each person.

How to assess it

Track processing times, requests without an owner and work that needs to be redone. Also check that tracking remains straightforward for teams.

Where to start

Choose a frequent type of request and describe how it is currently handled, from receipt to completion.

Discuss this need Understand the assessment

Document preparation

Give more attention to the substance of each proposal or project.

A commercial proposal or an internal project file calls for both careful preparation and attention to what makes it different. We examine how to reuse approved content and support repetitive tasks, leaving more room for analysis and client relationships.

What we can explore with you

We identify reusable documents, repetitive steps and the approvals required. We explore how to make it easier to gather information and prepare a first draft for your teams to review.

The intended outcome

More consistent document preparation and more time for the areas that require human expertise.

How to assess it

Compare preparation time, the number of corrections and the quality of the material produced across comparable documents.

Where to start

Identify a recurring type of document and the steps that take the most time, without submitting sensitive documents through the public form.

Discuss this need See how to measure results

Knowledge transfer

Pass on the know-how that helps your teams move forward.

Welcoming a colleague or taking over an activity becomes harder when working methods depend on a few people being available. We help you document and organise this knowledge, then examine how AI could make it easier to consult using validated content.

What we can explore with you

We identify useful knowledge, existing resources and the topics that need documenting. We organise how they will be validated and updated before exploring ways to make them easier to consult.

The intended outcome

More accessible working methods and clearer support for people joining a team or taking over an activity.

How to assess it

Observe how long it takes to find a procedure, which questions recur and whether teams can carry out the relevant tasks using the resources available.

Where to start

Choose an activity that regularly requires the same explanations.

Discuss this need Explore training and onboarding

Decision preparation

Better prepare the decisions that shape your business.

Decisions commit people, time and resources, often on the basis of scattered or incomplete information. We examine how to support information gathering and summarisation, giving decision-makers a clearer view of the situation while keeping the choices in their hands.

What we can explore with you

We identify recurring decisions, the information required and who is responsible. We explore how to prepare better summaries and highlight matters that need attention.

The intended outcome

A clearer view of priorities, outstanding issues and decisions to be made. Those responsible retain the final say.

How to assess it

Track the time spent preparing progress updates, missing information and the time taken to reach decisions within a defined scope.

Where to start

Choose a recurring meeting or decision that involves several people in its preparation.

Discuss this need Explore how we work

Managing AI use

Help teams use AI with clear guidance.

The desire to explore AI comes with practical questions about data, the reliability of answers and each person’s responsibilities. We help you examine existing uses and define a framework suited to your organisation, so teams know how to proceed and when to seek approval.

What we can explore with you

We map the uses, tools and data involved. Working with the relevant people in your organisation, we help clarify the rules of use, access rights and approvals required.

The intended outcome

A better understanding of how AI is used and rules that are easier to apply day to day.

How to assess it

Check that the chosen tools, their owners, access rights and sharing rules are documented. Gather teams’ questions and examine any departures from the agreed rules.

Where to start

Make an initial list of the tools in use and the questions that keep coming up within your teams.

Discuss this need Understand data and access considerations

Bring us the workflow you want to improve.

You do not need a finished specification. See our own Company Brain and Chief of Staff in use, then discuss your information, tools and the task you would like to test.

Request a demo