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157 158</head> 159<body> 160 <a class="skip" href="#content">Skip to content</a> 161 <header class="site-header"> 162 <div class="wrap"> 163 <a class="brand" href="/"><span class="brand-mark" aria-hidden="true"><i></i><i></i><i></i><i></i></span>Eisenhower Matrix<span class="brand-sub"> for Todoist</span></a> 164 <nav class="site-nav" aria-label="Main"><ul><li><a href="/eisenhower-matrix/">Guide</a></li><li><a href="/todoist-eisenhower-matrix/" aria-current="page">With Todoist</a></li><li><a href="/features/">Features</a></li><li><a href="/keyboard-shortcuts/">Shortcuts</a></li><li><a href="/faq/">FAQ</a></li><li><a href="/changelog/">Changelog</a></li></ul></nav> 165 <a class="btn btn-primary btn-sm" href="/">Open the app</a> 166 </div> 167 </header> 168 169 <main id="content"> 170 <div class="wrap hero"> 171 <nav class="crumbs" aria-label="Breadcrumb"><ol><li><a href="/">Home</a></li><li aria-current="page">Eisenhower Matrix with Todoist</li></ol></nav> 172 <p class="eyebrow">Guide</p> 173 <h1>How to use the Eisenhower Matrix with Todoist</h1> 174 <p class="lead">You can use the Eisenhower Matrix on your existing Todoist tasks without moving them anywhere. <a href="/">Eisenhower Matrix for Todoist</a> is a web app that connects to your Todoist account, shows your tasks in four quadrants (<strong>Do First</strong>, <strong>Schedule</strong>, <strong>Delegate</strong>, <strong>Backlog</strong>) and saves each taskâs quadrant back to Todoist as a label. Your tasks stay in Todoist; the app is a prioritised view on top of them, and it is <a href="https://www.todoist.com/integrations/apps/eisenhower-matrix">listed in Todoistâs integrations directory</a>.</p> 175 <p class="meta"><span>Updated <time datetime="2026-09-28">28 September 2026</time></span><span>New to the method? <a href="/eisenhower-matrix/">Start here</a></span></p> 176 <div class="hero-figure"> 177 <figure> 178 <a class="shot" href="/assets-static/img/clean-matrix-view.webp"><img src="/assets-static/img/clean-matrix-view.webp" width="1440" height="898" alt="Todoist tasks in the Clean view of Eisenhower Matrix for Todoist: Do First, Schedule, Delegate and Backlog, each grouped by Late, Today, This week and Later." loading="eager" fetchpriority="high" decoding="async"></a> 179 <figcaption>Todoist tasks in the four quadrants (Clean view, demo data).</figcaption> 180 </figure> 181 </div> 182 </div> 183 184 <div class="wrap layout"> 185 <nav class="toc" aria-labelledby="toc-title"><h2 id="toc-title">On this page</h2><ol><li><a href="#steps">The five steps</a></li><li><a href="#connect">1. Connect Todoist</a></li><li><a href="#labels">2. Quadrants are Todoist labels</a></li><li><a href="#sort">3. Sort your tasks</a></li><li><a href="#daily">4. Your daily workflow</a></li><li><a href="#weekly">5. Weekly pruning</a></li><li><a href="#changes">What changes in Todoist</a></li></ol></nav> 186 <article> 187 <section id="steps"> 188 <h2>The five steps</h2> 189 <ol class="steps"> 190 <li><h3>Connect your Todoist account</h3><p>Create an account, click Connect with Todoist and approve access on Todoistâs own authorisation page. Your active tasks load into the matrix.</p></li> 191 <li><h3>Sort your tasks into quadrants</h3><p>Open Categorize and press 1, 2, 3 or 4 for Do First, Schedule, Delegate or Backlog. Each choice is saved to the task in Todoist as a label.</p></li> 192 <li><h3>Plan the day with the daily review</h3><p>Each morning, clear what carried over from yesterday, then pick up to three tasks for Todayâs focus.</p></li> 193 <li><h3>Work one task at a time</h3><p>Select a task and press Enter to open Single Task Focus, with a Pomodoro t
193imer, notes and ambient sounds.</p></li> 194 <li><h3>Prune once a week</h3><p>Open Delegate and Backlog, delete what no longer matters, promote what has become important and give Schedule tasks a date.</p></li> 195 </ol> 196 </section> 197 198 <section id="connect"> 199 <h2>1. Connect your Todoist account</h2> 200 <ol> 201 <li>Open <a href="/">eisenhowertodoist.com</a> and create an account with email and password, or sign in with Google.</li> 202 <li>Click <strong>Connect with Todoist</strong>. You are sent to Todoistâs own authorisation page (OAuth), where you approve access. You never give the app your Todoist password.</li> 203 <li>After you approve, you return to the app and your active Todoist tasks load.</li> 204 </ol> 205 <p>New accounts start with a 7-day free trial with full access and no credit card required. After that it is $4.99 per month, or $19.90 once for lifetime access. See <a href="/faq/#pricing">pricing in the FAQ</a>.</p> 206 </section> 207 208 <section id="labels"> 209 <h2>2. Quadrants are ordinary Todoist labels</h2> 210 <p>The app does not keep a separate copy of your priorities. A taskâs quadrant is a Todoist label on the task itself:</p> 211 <div class="table-wrap"> 212 <table> 213 <thead><tr><th scope="col">Quadrant</th><th scope="col">Meaning</th><th scope="col">Todoist label</th></tr></thead> 214 <tbody> 215 <tr><td><span class="q-tag do">Do First</span></td><td>Urgent and important</td><td><code>do</code></td></tr> 216 <tr><td><span class="q-tag schedule">Schedule</span></td><td>Important, not urgent</td><td><code>schedule</code></td></tr> 217 <tr><td><span class="q-tag delegate">Delegate</span></td><td>Urgent, not important</td><td><code>delegate</code></td></tr> 218 <tr><td><span class="q-tag backlog">Backlog</span></td><td>Neither urgent nor important</td><td><code>backlog</code></td></tr> 219 </tbody> 220 </table> 221 </div> 222 <ul> 223 <li>A task has one quadrant at a time. Moving it replaces the old quadrant label; your other labels are left alone.</li> 224 <li>Label matching ignores case, so a task you label <code>@Do</code> in Todoist shows up in Do First too.</li> 225 <li>Because the labels live in Todoist, the sorting is visible in the Todoist apps as well, and you can use the labels in Todoist, for example in a filter with the query <code>@do</code>.</li> 226 <li>Tasks without one of these labels are not in a quadrant yet. The <strong>Categorize</strong> button in the header shows how many there are.</li> 227 </ul> 228 </section> 229 230 <section id="sort"> 231 <h2>3. Sort your tasks into quadrants</h2> 232 <p>Click <strong>Categorize</strong> to go through unsorted tasks one at a time. For each task press <kbd>1</kbd> Do First, <kbd>2</kbd> Schedule, <kbd>3</kbd> Delegate or <kbd>4</kbd> Backlog; <kbd>â</kbd> goes back and <kbd>â</kbd> skips. The due date and priority are shown so you can decide quickly. <strong>Recategorize</strong> lets you re-sort tasks that already have a quadrant.</p> 233 <p>On the matrix itself, select a task and press <kbd>1</kbd>â<kbd>4</kbd> to move it (with Undo), or <kbd>Ctrl</kbd>/<kbd>â</kbd> + click several tasks and move them together. <kbd>N</kbd> adds a new task straight into the quadrant you are in.</p> 234 <p>There are two layouts. <strong>Clean</strong> (the default) is a keyboard-friendly list per quadrant; <strong>Classic</strong> is the traditional grid of four cards. Press <kbd>V</kbd> to switch, and <kbd>?</kbd> in the Clean view for the full list of <a href="/keyboard-shortcuts/">keyboard shortcuts</a>.</p> 235 <div class="callout tip"><span class="callout-title">Let dates do some of the sorting</span><p>Turn on <strong>Auto-prioritize</strong> in Settings and once a night tasks due within a number of days you choose move into Do First. You can also include tasks due today and overdue tasks.</p></div> 236 </section> 237 238 <section id="daily"> 239 <h2>4. Your daily workflow</h2> 240 <h3>Morning: the daily review</h3> 241 <p>The daily review is a short morning plan in three steps: <strong>Clear</strong>, <strong>Choose</strong>, <strong>Commit</strong>. First you clear what carried over: for each overdue task you can complete it, move it to today, move it to another quadrant, or skip it for now. Then you choose up to three tasks for today from Do First and Schedule. The app marks a few as âSuggestedâ using a plain rule (due today first, then Do First, then Todoist priority); the choice is yours. It opens by itself once a day, starting the day after you sign up, and the <strong>Daily Review</strong> button in the header opens it any time.</p> 242 <figure class="narrow"> 243 <a class="shot" href="/assets-static/img/daily-review-clear.webp"><img src="/assets-static/img/daily-review-clear.webp" width="992" height="898" alt="The daily reviewâs first step, Clear: two tasks carried over from yesterday, each with Today and more options." loading="lazy" decoding="async"></a>
244 <figcaption>Clear: decide what to do with tasks that carried over.</figcaption> 245 </figure> 246 247 <h3>During the day: Todayâs focus</h3> 248 <p>The tasks you picked appear in a <strong>Todayâs focus</strong> panel above the matrix, numbered in the order you chose them, with their quadrant, due date, priority and a progress ring. Completing one there completes it in Todoist.</p> 249 250 <h3>Deep work: Single Task Focus and the Pomodoro cycle</h3> 251 <p>Select a task and press <kbd>Enter</kbd> to open it in <strong>Single Task Focus</strong>: one task on screen, and the rest of your matrix (under the current filter) waiting in a queue from Do First to Backlog, with todayâs focus tasks first. From there you can:</p> 252 <ul> 253 <li>run a <strong>Pomodoro cycle</strong>: Classic (25 min focus, 5 min break, 15 min long break), Deep (50/10/20), Light (15/3/10) or your own lengths;</li> 254 <li>play an <strong>ambient sound</strong>: white, pink or brown noise, rain, ocean, stream, wind, fireplace or forest;</li> 255 <li>write a <strong>note</strong> for the task, which is saved to the Todoist task as a comment;</li> 256 <li>complete the task with <kbd>Space</kbd>; the next one slides in and <kbd>U</kbd> undoes for five seconds.</li> 257 </ul> 258 <figure> 259 <a class="shot" href="/assets-static/img/single-task-focus-pomodoro.webp"><img src="/assets-static/img/single-task-focus-pomodoro.webp" width="1600" height="1728" alt="Single Task Focus on âPrepare Q4 budget reviewâ with a note open and the Pomodoro timer showing 13:36 left in round 1 of 4." loading="lazy" decoding="async"></a> 260 <figcaption>Single Task Focus: one task, a note that syncs to Todoist, and the Pomodoro timer.</figcaption> 261 </figure> 262 <p>Focus time is recorded. The Statistics page shows focus time, deep focus (stretches of 25 minutes or more without a pause), sessions, tasks completed in focus and an optional daily goal. See <a href="/features/#statistics">focus statistics</a>.</p> 263 </section> 264 265 <section id="weekly"> 266 <h2>5. Weekly pruning</h2> 267 <p>Once a week, open the Delegate and Backlog quadrants. Delete what no longer matters, promote what has become important, and check that Schedule tasks have dates. Filters by project, label, priority and due date, your saved presets and your saved Todoist filters help you review one area at a time.</p> 268 </section> 269 270 <section id="changes"> 271 <h2>What changes in your Todoist account</h2> 272 <p>Only what you do in the app, plus Auto-prioritize if you turn it on. Sorting a task adds or replaces its quadrant label. Completing, renaming, setting due dates or deadlines, adding tasks and writing comments or focus notes are written to Todoist as the matching Todoist changes. Auto-prioritize moves tasks into Do First by changing the same label. Nothing is imported or duplicated. If you stop using the app, the quadrant labels simply stay on your tasks. The <a href="/faq/#privacy">FAQ</a> covers what data the app stores and how to disconnect.</p> 273 </section> 274 275 <aside class="cta-band" aria-labelledby="cta-title"> 276 <h2 id="cta-title">Try the matrix on your own Todoist tasks</h2> 277 <p>Connect Todoist and your tasks appear in four quadrants. Nothing to import; your tasks stay in Todoist.</p> 278 <div class="hero-actions"><a class="btn btn-primary" href="/">Open the app</a><a class="btn btn-ghost" href="/features/">See all features</a></div> 279 <p class="fine">7-day free trial, no credit card. Then $4.99 per month or $19.90 once for lifetime access.</p> 280 </aside> 281 </article> 282 </div> 283 </main> 284 285 <footer class="site-footer"> 286 <div class="wrap"> 287 <div class="footer-grid"> 288 <div class="footer-brand"><a class="brand" href="/"><span class="brand-mark" aria-hidden="true"><i></i><i></i><i></i><i></i></span>Eisenhower Matrix<span class="brand-sub"> for Todoist</span></a><p>A web app that shows your Todoist tasks in the four Eisenhower quadrants, with a daily review, Single Task Focus and a Pomodoro t
288imer.</p></div> 289 <nav aria-labelledby="f-product"><h2 id="f-product">Product</h2><ul> 290 <li><a href="/">Open the app</a></li> 291 <li><a href="/features/">Features</a></li> 292 <li><a href="/keyboard-shortcuts/">Keyboard shortcuts</a></li> 293 <li><a href="/faq/#pricing">Pricing and trial</a></li> 294 <li><a href="/changelog/">Changelog</a></li> 295 </ul></nav> 296 <nav aria-labelledby="f-guides"><h2 id="f-guides">Guides</h2><ul> 297 <li><a href="/eisenhower-matrix/">What is the Eisenhower Matrix?</a></li> 298 <li><a href="/todoist-eisenhower-matrix/">Using it with Todoist</a></li> 299 <li><a href="/tr/eisenhower-matrisi/" hreflang="tr" lang="tr">Eisenhower Matrisi (Türkçe)</a></li> 300 </ul></nav> 301 <nav aria-labelledby="f-help"><h2 id="f-help">Help</h2><ul> 302 <li><a href="/faq/">FAQ</a></li> 303 <li><a href="https://www.todoist.com/integrations/apps/eisenhower-matrix">Todoist directory listing</a></li> 304 <li><a href="mailto:[email protected]">Email support</a></li> 305 <li><a href="/privacy/">Privacy policy</a></li> 306 <li><a href="/llms.txt">llms.txt</a></li> 307 </ul></nav> 308 </div> 309 <p class="disclaimer">Eisenhower Matrix for Todoist is an independent app, <a href="https://www.todoist.com/integrations/apps/eisenhower-matrix">listed in Todoistâs integrations directory</a>. It is not created by, affiliated with, or supported by Todoist. Contact: <a href="mailto:[email protected]">[email protected]</a></p> 310 </div> 311 </footer> 312
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