1<!-- 2 3 The contents of this file are subject to the license and copyright 4 detailed in the LICENSE and NOTICE files at the root of the source 5 tree and available online at 6 7 http://www.dspace.org/license/ 8 9--> 10<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd"> 11<html> 12<head> 13<meta http-equiv="Content-Type" content="text/html; charset=UTF-8"/> 14<title>DSpace Help</title> 15<link rel="stylesheet" href="../styles.css" type="text/css"/> 16</head> 17<body class="help"> 18 19<h2>DSPACE HELP<br /></h2> 20<table> 21 <tr> 22 <td><h3><a name="contents">Help Contents:</a></h3></td> 23 <td class="rightAlign"> 24 <a href="#" onclick="window.close()">Close this window</a> 25 </td> 26 </tr> 27 </table> 28 <h5><a href="#browse">Browse</a></h5> 29 <h5><a href="#search">Search</a></h5> 30 <h5><a href="#advanced">Advanced Search</a></h5> 31 <h5><a href="#subjectsearch">Subject Category Search</a></h5> 32 <h5><a href="#communities">Communities</a></h5> 33 <h5><a href="#collections">Collections</a></h5> 34 <h5><a href="#login">Sign on to DSpace</a></h5> 35 <h5><a href="#submit">Submit</a></h5> 36 <h5><a href="#formats">File Formats </a></h5> 37 <h5><a href="#handles">Handles</a></h5> 38 <h5><a href="#mydspace">My DSpace</a></h5> 39 <h5><a href="#subscribe">Edit Profile</a></h5> 40 <h5><a href="#subscribe">Subscribe to E-mail alerts</a></h5> 41 <h5> </h5> 42 <p>DSpace captures, distributes and preserves digital research products. 43 Here you can find articles, working papers, preprints, technical reports, conference papers 44 and data sets in various digital formats. Content grows daily as new communities 45 and collections are added to DSpace.</p> 46<p>The DSpace content is organized 47 around Communities which can correspond to administrative entities such as schools, 48 departments, labs and research centers. Within each community there can be an 49 unlimited number subcommunities and an unlimited number of collections. Each collection 50 may contain an unlimited number of items.</p> 51<hr /> 52<table> 53 <tr> 54 <td class="leftAlign"><a name="browse"></a><strong>BROWSE</strong></td> 55 <td class="rightAlign"><a href="#contents">top</a></td> 56 </tr> 57</table> 58<p><strong>Browse</strong> allows you to go through a list of items in some specified order:</p> 59<p><strong>Browse by Community/Collection</strong> takes you through the communities in alphabetical 60order and allows you to see the subcommunities and collections within each community.</p> 61<p><strong>Browse by Title</strong> allows you to move through an alphabetical list of all titles of items in DSpace.</p> 62<p><strong>Browse by Author</strong> allows you to move through an alphabetical list of all authors of items in DSpace.</p> 63<p><strong>Browse by Subject </strong>allows you to move through an alphabetical list of subjects assigned to items in DSpace.</p> 64<p><strong>Browse by Date </strong>allows you to move through a list of all items in DSpace in reverse chronological order.</p> 65<p><strong>You may sign on to the system if you:</strong> </p> 66<ul> 67 <li>wish to subscribe to a collection and receive e-mail updates when new items are added</li> 68 <li>wish to go to the "My DSpace" page that tracks your subscriptions and other interactions with 69 DSpace requiring authorization (if you are a submitter for a collection, for instance.)</li> 70 <li>wish to edit your profile</li> 71</ul> 72<p><strong>Submit</strong> is the DSpace 73 function that enables users to add an item to DSpace. The process of submission 74 includes filling out information about the item on a metadata form and uploading 75 the file(s) comprising the digital item. Each community sets its own submission 76 policy.</p> 77<p><strong>My DSpace</strong> is a personal 78 page that is maintained for each member. This page can contain a list of items 79 that are in the submission process for a particular member, or a task list of 80 items that need attention such as editing, reviewing, or checking. In the future 81 this page will also maintain information about personal services offered by 82 DSpace, such as e-mail notification when new items are added to a collection.</p> 83<p><strong>Edit Profile</strong> allows 84 you to change your password.</p> 85<p><strong>About</strong> takes you to 86 information about the DSpace project and its development.</p> 87<hr /> 88<table> 89 <tr> 90 <td class="leftAlign"><a name="search"></a><strong>SEARCH</strong></td> 91 <td class="rightAlign"><a href="#contents">top</a></td> 92 </tr> 93</table> 94<p>To search all of DSpace, 95 use the yellow search box at the top of the navigation bar on the left (or the 96 search box in the middle of the home page)</p> 97<p align="center"> <img src="searchtop.gif" alt="Search Box" width="119" height="53" /> 98 </p> 99<p> To limit your search to 100 a specific community or collection, navigate to that community or collection 101 and use the search bar on that page.</p> 102<p align="center"> <img src="searchother.gif" alt="Search Box" width="253" height="69" /></p> 103<p>DSpace uses the<strong> Jakarta 104 Lucene </strong>search engine. Here are some search hints:</p> 105<blockquote> 106 <p><strong>What is searched in 107 the general keyword search (yellow box)<br /> 108 </strong>The word(s) you enter in the search box will be searched against the title, 109 author, subject abstract, series, sponsor and identifier fields of each item's 110 record. </p> 111 <p>
111If your site is enabled for full-text searching, the text you entered will also be 112 searched against the full text of all archived documents. For more information on full-text 113 searching please contact 114 your <a href="#admin">DSpace Administrator</a>. </p> 115 <p><strong>What is not searched 116 - Stop Words<br /> 117 </strong>The<strong> </strong>search engine ignores certain words that occur frequently in 118 English, but do not add value to the search. These are: </p> 119 <p align="center"> "a", "and" 120 , "are" , "as" , "at" , "be" , "but" , "by" , "for" , "if" , "in" , "into", 121 </p> 122 <p align="center">"is" ,"it" 123 ,"no" , "not" , "of" , "on" , "or" , "such", "the" , "to" , "was"</p> 124 125 <p><strong>Truncation<br /> 126 </strong>Use an asterisk (*) after a word stem to get all hits having words starting 127 with that root, for example: </p> 128 <blockquote> 129 <p><img src="search1.gif" alt="" width="75" height="27" /> 130 will retrieve selects, selector, selectman, selecting. </p> 131 </blockquote> 132 <p><strong>Stemming <br /> 133 </strong>The search engine automatically expands words with common endings to include 134 plurals, past tenses ...etc.</p> 135 <p><strong>Phrase Searching</strong><br /> 136 To search using multiple words as a phrase, put quotation marks (") around 137 the phrase.</p> 138 <p><img src="search8.jpg" alt="" width="196" height="28" /> 139 </p> 140 <p><strong>Exact word match</strong><br /> 141 Put a plus (+) sign before a word if it MUST appear in the search result. 142 For instance, in the following search the word "training" is optional, 143 but the word "dog" must be in the result. </p> 144 <blockquote> 145 <p><img src="search2.gif" alt="" width="123" height="27" /></p> 146 </blockquote> 147 <p><strong>Eliminate items with 148 unwanted words<br /> 149 </strong>Put a minus (-) sign before a word if it should not appear in the search 150 results. Alternatively, you can use <strong>NOT</strong>. This can limit your search 151 to eliminate unwanted hits. For instance, in the search</p> 152 <blockquote> 153 <p><img src="search3.jpg" alt="" width="124" height="28" /> 154 or <img src="search4.jpg" alt="" width="136" height="28" /></p> 155 </blockquote> 156 <p>you will get items containing 157 the word "training", except those that also contain the word "cat".</p> 158 <p><strong>Boolean searching</strong></p> 159 <p>The following Boolean 160 operators can be used to combine terms. Note that they must be CAPITALIZED 161 !</p> 162 <p><strong>AND</strong> - to limit 163 searches to find items containing all words or phrases combined with this 164 operator, e.g.</p> 165 <blockquote> 166 <p> <img src="search5.jpg" alt="" width="124" height="28" /> 167 will retrieve all items that contain BOTH the words "cats" and 168 "dogs".</p> 169 </blockquote> 170 <p><strong>OR</strong> - to enlarge 171 searches to find items containing any of the words or phrases surrounding 172 this operator </p> 173 <blockquote> 174 <p><img src="search6.jpg" alt="" width="124" height="28" /> 175 will retrieve all items that contain EITHER the words "cats" or 176 "dogs".</p> 177 </blockquote> 178 <p><strong>NOT - </strong>to exclude 179 items containing the word following this operator, e.g. </p> 180 <blockquote> 181 <p><img src="search4.jpg" alt="" width="136" height="28" />will 182 retrieve all items that contain the word "training" EXCEPT those 183 also containing the word "cat".</p> 184 </blockquote> 185 <p>Parentheses can be used 186 in the search query to group search terms into sets, and operators can then 187 be applied to the whole set, e.g.</p> 188 <p><img src="search7.jpg" alt="" width="340" height="28" /> 189 </p> 190 <hr /> 191</blockquote> 192<table> 193 <tr> 194 <td class="leftAlign"><a name="advanced"></a><strong>ADVANCED SEARCH</strong></td> 195 <td class="rightAlign"><a href="#contents">top</a></td> 196 </tr> 197</table> 198<p>The advanced search page
199 allows you to specify the fields you wish to search, and to combine these searches 200 with the Boolean "and", "or" or "not". </p> 201<p>You can restrict your search 202 to a community by clicking on the arrow to the right of the top box. If you 203 want your search to encompass all of DSpace, leave that box in the default position.</p> 204<p>Then select the field to 205 search in the left hand column and enter the word or phrase you are searching 206 in the right hand column. You can select the Boolean operator to combine searches 207 by clicking on the arrow to the right of the "AND" box. </p> 208<p><strong>Note: You must use the 209 input boxes in order. If you leave the first one blank your search will not 210 work. </strong></p> 211<hr /> 212 213<table> 214 <tr> 215 <td class="leftAlign"><a name="subjectsearch"></a><strong>SUBJECT CATEGORY SEARCH</strong></td> 216 <td class="rightAlign"><a href="#contents">top</a></td> 217 </tr> 218</table> 219 220<p>A controlled vocabulary is a set of terms which form a dictionary of descriptions 221of particular types of content or subject matter. These are maintained by 222standards bodies in order to standardise the way that similar materials are 223categorised in archives. This aids searching by increasing the likelihood that 224the relevant materials will be returned by the user's search.</p> 225 226<p>Filtering the category list will remove from the list any terms which do not 227match the filter. The remaining terms are any category or sub category which 228contains the filter term anywhere in the heirarchy. Expanding each category 229will show you which terms (or sub terms) did match the filter.</p> 230 231<p>To search the archive items by the subject category, check as many boxes next 232to the categories as necessary, before clicking "Search...". The search will 233return all items that either match the categories selected exactly, or which 234are categorised underneath a higher level category. Clicking on the "+" next 235to the category will expand the tree to show you what refinements are available 236for your selected category.</p> 237 238<hr/> 239 240<table> 241 <tr> 242 <td class="leftAlign"><a name="communities"></a><strong>COMMUNITIES</strong></td> 243 <td class="rightAlign"><a href="#contents">top</a></td> 244 </tr> 245</table> 246<p>The DSpace content is organized 247 around Communities which can correspond to administrative entities such as schools, 248 departments, labs and research centers. Within each community there can be an 249 unlimited number subcommunities and an unlimited number of collections. Each collection 250 may contain an unlimited number of items. This organization gives DSpace the flexibility to accommodate 251 differing needs of communities by allowing them to </p> 252<ul> 253 <li>Decide on policies such 254 as: 255 <div align="left"> - - 256 who contributes content</div> 257 <div align="left"> - - 258 whether there will be a review process </div> 259 <div align="left">- - who 260 will have access </div> 261 </li> 262 <li> Determine workflow - 263 reviewing, editing, metadata</li> 264 <li>Manage collections </li> 265</ul> 266<p>Each community has its own 267 entry page displaying information, news and links reflecting the interests of 268 that community, as well as a descriptive list of collections within the community.</p> 269<hr /> 270 271<table> 272 <tr> 273 <td class="leftAlign"><a name="collections"></a><strong>COLLECTIONS</strong></td> 274 <td class="rightAlign"><a href="#contents">top</a></td> 275 </tr> 276</table> 277<p>Communities can maintain 278 an unlimited number of collections in DSpace. Collections can be organized around 279 a topic, or by type of information (such as working papers or datasets) or by 280 any other sorting method a community finds useful in organizing its digital 281 items. Collections can have different policies and workflows.</p> 282<p>Each DSpace collection has 283 its own entry page displaying information, news and links reflecting the interests 284 of users of that collection.</p> 285<hr /> 286<table> 287 <tr> 288 <td class="leftAlign"><a name="login"></a><strong>SIGN ON TO DSPACE</strong></td> 289 <td class="rightAlign"><a href="#contents">top</a></td> 290 </tr> 291</table> 292<p>When you access an area 293 of DSpace that requires authorization, the system will require you to log in. 294 All users can register to become subscribers. Some restricted functions, such 295 as content submission, require authorization from the community</p> 296 297 <p> Before you log in 298 for the first time, you will need to click on "register with DSpace" and 299 follow the instructions. After that, you will need to enter your e-mail 300 address and password in the log-in form that appears. Your e-mail address 301 should include your username and domain name. It is not case sensitive.</p> 302 <p align="center">Example: 303 [email protected]</p> 304 <p>Type your password exactly 305 as you entered it originally. It <strong>is</strong> case sensitive. Be sure to click 306 on the "log in" button to continue.</p> 307 308<hr /> 309<table> 310 <tr> 311 <td class="leftAlign"><a name="submit"></a><strong>SUBMIT</strong></td> 312 <td class="rightAlign"><a href="#contents">top</a></td> 313 </tr> 314</table> 315<p>Stopping during the Submission 316 Process:</p> 317<p>At any point in the submission 318 process you can stop and save your work for a later date by clicking on the 319 "cancel/save" button at the bottom of the page. The data you have 320 already entered will be stored until you come back to the submission, and
320you 321 will be reminded on your "My DSpace" page that you have a submission 322 in process. If somehow you accidentally exit from the submit process, you can 323 always resume from your "My DSpace" page. You can also cancel your 324 submission at any point. </p> 325<p><a name="choosecollection"></a><strong>Choose 326 Collection</strong></p> 327<p>Progress Bar - Oval Buttons 328 at Top of Page:</p> 329<p>At the top of the submit 330 pages you will find 7 oval buttons representing each step in the submission 331 process. As you move through the process these ovals will change color. Once 332 you have started you can also use these buttons to move back and forth within 333 the submission process by clicking on them. You will not lose data by moving 334 back and forth. </p> 335<p><img src="progressbar.gif" alt="Progress Bar" width="698" height="39" /></p> 336<p>Select Collection:</p> 337<p><strong>Click on the arrow at 338 the right of the drop-down box to see a list of Collections. Move your mouse 339 to the collection into which you wish to add your item and click.</strong></p> 340<p>(If you are denied permission 341 to submit to the collection you choose, please contact your <a href="#admin">DSpace Administrator</a> 342 for more information.)</p> 343<p>You must be authorized by 344 a community to submit items to a collection. If you would like to submit an 345 item to DSpace, but don't see an appropriate community, please contact your 346 <a href="#admin">DSpace Administrator</a> to find out how 347 you can get your community set up in DSpace. </p> 348<p>Click on the "next" 349 button to proceed, or "cancel/save" button to stop and save or cancel 350 your submission.</p> 351<hr /> 352 353<table> 354 <tr> 355 <td class="leftAlign"><a name="describe1"></a><strong>SUBMIT: Describe Your Item - Page 1</strong></td> 356 <td class="rightAlign"><a href="#submit">top of submit</a></td> 357 <td class="rightAlign"><a href="#contents">top</a></td> 358 </tr> 359</table> 360<p>If you respond "yes" to 361 any of the questions on this page, you will be presented with a modified input 362 form tailored to capture extra information. Otherwise you will get the "regular" 363 input form. </p> 364<blockquote> 365 <p>* More than one title 366 - Sometimes an item has more than one title, perhaps an abbreviation, acronym, 367 or a title in another language. If this is the case, and you want this information 368 captured, click in the "yes" box. </p> 369 <p>* Previously issued - 370 New items that have NOT been previously published or distributed will be assigned 371 an issue date by the system upon DSpace distribution. If you are entering 372 older items that have already been distributed or published, click in the 373 "yes" box. You will receive a form prompting you for several pieces of information 374 relating to publication.</p> 375 <p>* Multiple files - An 376 item can consist of more than one file in DSpace. A common example of this would be 377 an HTML file with references to image files (such as JPG or GIF files). Another example 378 of this would be an article supplemented with a video simulation and a data file. 379 If you are submitting more than one file for this item, click in the "yes" 380 box. </p> 381</blockquote> 382<p>Click on the "next" 383 button to proceed, or "cancel/save" button to stop and save or cancel 384 your submission.</p> 385<hr /> 386<table> 387 <tr> 388 <td class="leftAlign"><a name="describe2"></a><strong>SUBMIT: Describe Your Item - Page 2</strong></td> 389 <td class="rightAlign"><a href="#submit">top of submit</a></td> 390 <td class="rightAlign"><a href="#contents">top</a></td> 391 </tr> 392</table> 393<p> The information you fill 394 in on these two screens will form the metadata record that will enable users 395 to retrieve your item using search engines. The richer the metadata, the more 396 "findable" your item will be, so please take the time to fill in as 397 many fields as are applicable to your item. </p> 398<blockquote> 399 <p><strong>Author:</strong></p> 400 <p> This can be a person, 401 organization or service responsible for creating or contributing to the content 402 of the item. By clicking on the "Add More" button you can add as 403 many authors as needed. Examples: </p> 404 <p align="center"><img src="author.gif" alt="Author submit" width="584" height="71" /></p> 405 <p align="center">If the 406 author is an organization, use the last name input box for the organization 407 name:</p> 408 <p align="center"><img src="corpauthor.gif" alt="author submit" width="575" height="66" /></p> 409 <hr /> 410 <p><strong>Title:</strong> </p> 411 <p>Enter the full and proper 412 name by which this item should be known. All DSpace items must have a title!</p> 413 <p align="center"> <img src="finalTitle1.jpg" alt="title submit" width="392" height="62" /></p> 414 <hr /> 415 <strong>Other Title:</strong> (note 416 - this input box appears only if you indicated on the first page that the item 417 has more than one title.) 418 <p>If your item has a valid 419 alternative title, for instance, a title in another language or an abbreviation, 420 then enter it here. Example:</p> 421 <p align="center"><img src="othertitle.gif" alt="Other title" width="612" height="62" /></p> 422 <hr /> 423 <p><strong>Date of Issue:</strong> 424 (note - this input box appears only if you indicated on the first page that 425 the item has been previously published or distributed. If DSpace is the first 426 means of distribution of this item, a date will be assigned by the system 427 when the item becomes a part of the repository.)</p> 428 <p>If your item was previously 429 published or made public, enter the date of that event here. If you don't 430 know the month, leave the default "no month"; otherwise select a 431 month from the drop-down box. If you don't know the exact day, leave that 432 box empty.</p> 433 <p align="center"><img src="date.gif" alt="date of issue" width="471" height="53" /></p> 434 <hr /> 435 <p> </p> 436 <p><strong>Publisher: </strong>(note 437 - this input box appears only if you indicated on the first page that the 438 item has been previously published or distributed.) </p> 439 <p>Enter the name of the 440 publisher of this item.</p> 441 <hr /> 442 <p><strong>Citation: </strong>(note 443 - this input box appears only if you indicated on the first page that the 444 item has been previously published or distributed.) </p> 445 <p>Enter citation information 446 for this item if it was a journal article or part of a larger work, such as 447 a book chapter. For <strong>journal articles</strong>, include the journal title, volume 448 number, date and paging.<br /> 449 For <strong>book chapters</strong>, include the book title, place of publication, publisher 450 name, date and paging.</p> 451 <hr /> 452 <p><strong>Series/Report No.:</strong></p> 453 <p>Some of the collections 454 in DSpace are numbered series such as technical reports or working papers. 455 If this collection falls into that category, then there should be a default 456 value in the <strong>Series</strong><i> </i> <strong>Name</strong> box which you should not change, 457 but you will have to fill in the assigned number in the <strong>Report or Paper 458 No.</strong> input box. Examples: </p> 459 <p align="center"><img src="Series.gif" alt="Series" width="633" height="67" /></p> 460 <hr /> 461 <p><strong>Identifiers: </strong></p> 462 <p>If you know of a unique 463 number or code that identifies this item in some system, please enter it here. 464 Click on the arrow to the right of the input box, and select from one of the 465 choices in the drop down menu. The choices refer to:</p> 466 <blockquote> 467 <p><strong>Govt.doc # </strong>- 468 Government Document Number - e.g. NASA SP 8084<br /> 469 <strong>ISBN</strong> - International Standard Book Number - e.g. 0-1234-5678-9<br /> 470 <strong>ISSN</strong> - International Standard Serial Number - e.g. 1234-5678<br /> 471 <strong>ISMN</strong> - International Standard Music Number - e.g. M-53001-001-3<br /> 472 <strong>URI</strong> - Universal Resource Identifier - e.g.. http://www.dspace.org/help/submit.html<br /> 473 <strong>Other </strong>- An unique identifier assigned to the item using a system 474 other than the above</p> 475 </blockquote> 476 <hr /> 477 <p><strong>Type: </strong></p> 478 <p>Select the type of work 479 (or genre) that best fits your item. To select more than one value in the 480 list, you may have to hold down the "ctrl" or "shift" 481 key. </p> 482 <p><strong>Language:</strong></p> 483 <p align="left">Select the 484 language of the intellectual content of your item. If the default (English 485 - United States) is not appropriate, click on the arrow on the right of the 486 drop down box to see a list of languages commonly used for publications, 487 e.g.</p> 488 <p align="center"><img src="finalLanguage1.jpg" alt="language" width="284" height="40" /></p> 489 <p>If your item is not a
490 text document and language is not applicable as description, then select the 491 N/A choice.</p> 492</blockquote> 493<p>Click on the "next" 494 button to proceed, or "cancel/save" button to stop and save or cancel 495 your submission.</p> 496<hr /> 497<table> 498 <tr> 499 <td class="leftAlign"><a name="describe3"></a><strong>SUBMIT: Describe Your Item - Page 3</strong></td> 500 <td class="rightAlign"><a href="#submit">top of submit</a></td> 501 <td class="rightAlign"><a href="#contents">top</a></td> 502 </tr> 503</table> 504<blockquote> 505<p><strong>Subject/Keywords:</strong></p> 506<p> Please enter as many subject 507 keywords as are appropriate to describe this item, from the general to the specific. 508 The more words you provide, the more likely it is that users will find this 509 item in their searches. Use one input box for each subject word or phrase. You 510 can get more input boxes by clicking on the "add more" button. Examples: 511 </p> 512<p align="center"><img src="keywords.gif" alt="keywords" width="533" height="100" /></p> 513<p>Your community may suggest 514 the use of a specific vocabulary, taxonomy, or thesaurus. If this is the case, 515 please select your subject words from that list. Future versions of DSpace will 516 provide links to those lists. </p> 517<hr /> 518<p><strong>Abstract:</strong></p> 519<p>You can either cut and paste 520 an abstract into this box, or you can type in the abstract. There is no limit 521 to the length of the abstract. We urge you to include an abstract for the convenience 522 of end-users and to enhance search and retrieval capabilities.</p> 523<p><strong>Sponsors:</strong></p> 524<p>If your item is the product 525 of sponsored research, you can provide information about the sponsor(s) here. 526 This is a freeform field where you can enter any note you like. Example:</p> 527<p align="center"><img src="sponsor.gif" alt="sponsor" width="542" height="110" /></p> 528<p> </p> 529<hr /> 530<p><strong>Description:</strong></p> 531<p>Here you can enter any other 532 information describing the item you are submitting or comments that may be of 533 interest to users of the item.</p> 534 </blockquote> 535<p>Click on the "next" 536 button to proceed, or "cancel/save" button to stop and save or cancel 537 your submission.</p> 538<hr/> 539 540 <table> 541 <tr> 542 <td class="leftAlign"><a name="controlledvocabulary"></a><strong>SUBMIT: Controlled Vocabulary</strong></td> 543 <td class="rightAlign"><a href="#submit">top of submit</a></td> 544 <td class="rightAlign"><a href="#contents">top</a></td> 545 </tr> 546</table> 547 548<p>A controlled vocabulary is a set of terms which form a dictionary of descriptions 549of particular types of content or subject matter. These are maintained by 550standards bodies in order to standardise the way that similar materials are 551categorised in archives.</p> 552 553<p>Accurately categorising material using a controlled vocabulary increases the 554likelihood that relevant results will be returned to users when searching 555individual or multiple archives.</p> 556 557<p>To enter a controlled vocabulary term in the form, select "Subject Categories" 558from underneath the input field. This will open a window containing the 559available vocabularies. You may filter the vocabulary lists as described above 560in order to find the terms most relevant to your submission. Once you have found 561the term that you wish to enter, simply click on it, and it will be 562automatically entered into the submission form and the popup window will close. 563You may add as many subject category terms as you like into the form. Use 564"Add More" on the right to generate more input boxes.</p> 565 566<p>Filtering the category list will remove from the list any terms which do not 567match the filter. The remaining terms are any category or sub category which 568contains the filter term anywhere in the heirarchy. Expanding each category 569will show you which terms (or sub terms) did match the filter.</p> 570 571<hr/> 572 573<table> 574 <tr> 575 <td class="leftAlign"><a name="upload"></a><strong>SUBMIT: Upload a File</strong></td> 576 <td class="rightAlign"><a href="#submit">top of submit</a></td> 577 <td class="rightAlign"><a href="#contents">top</a></td> 578 </tr> 579</table> 580<p>There are two methods of 581 entering the name of the file you wish to upload:</p> 582<ol> 583 <li> 584 <p>Type the full path and 585 file name into the input box and then click on the "next" button 586 in the lower right hand corner of the screen.</p> 587 </li> 588 <li> 589 <p>Click on the "browse" 590 button and a window showing your files will appear. You can navigate through 591 your directories and folders until you find the correct file to upload. 592 Double-click on the file name you wish to upload, and the name will be entered 593 into the input box.</p> 594 </li> 595</ol> 596<p>Once the correct file name 597 is in the input box, click on the "next" button to proceed.</p> 598<p><a name="filedescription"></a><strong>File Description</strong></p> 599<p>If you specified at the 600 beginning of the submit process that you had more than one file to upload for 601 this item, you will see an input box marked "<strong>File Description</strong>". 602 The information you provide here will help users to understand what information
603 is in each file, for instance, "main article" or "images" 604 or "computer program" or "data set". Enter file descriptions 605 for each item, and click on the "next" button to proceed.</p> 606 <hr /> 607 608<hr/> 609 610 <table> 611 <tr> 612 <td class="leftAlign"><a name="formats"></a><strong>SUBMIT: File Formats</strong></td> 613 <td class="rightAlign"><a href="#submit">top of submit</a></td> 614 <td class="rightAlign"><a href="#contents">top</a></td> 615 </tr> 616</table> 617<p>To properly archive and 618 give access to a file, we need to know what <em>format</em> it is, for example 619 "PDF", "HTML", or "Microsoft Word". If the system does not automatically recognize 620 the format of the file you have uploaded, you will be asked to describe it. 621 If the format of the file appears in the list offered, click on it and then 622 on "Submit". If you can't see the format in the list, click on "format 623 not in list" and describe the format in the text box lower down on the page. 624 Be sure to give the name of the application you used to create the file and 625 the version of that application, for example "Autodesk AutoCAD R20 for 626 UNIX".</p> 627<p>For more information about file formats, see <a href="formats.jsp">DSpace Supported 628 Formats</a>.</p> 629<p><strong><a name="uploadedfile"></a>Uploaded 630 File</strong></p> 631<p>After you have uploaded 632 a file, check the information in the table to make sure it is correct. There 633 are two further ways to verify that your files have been uploaded correctly:</p> 634<ul> 635 <li> Click on the filename. 636 This will download the file in a new browser window, so that you can check 637 the contents. </li> 638 <li>Compare the <a href="#checksum">file 639 checksum</a> displayed here with the checksum you calculate. </li> 640</ul> 641<p><strong>If you're only uploading 642 one file</strong>, click on "Next" when you're happy that the file has been uploaded 643 correctly.</p> 644<p><strong>If you're uploading more 645 than one file</strong>, click on the "Add Another File" button (this will appear 646if you checked "The item consists of more than one file" on the "Submit: Describe Your Item" page). When you 647 are satisfied that all files for this item have been successfully uploaded, 648 click on the "Next" button. </p> 649 <p><strong><a name="HTML"></a>If you're uploading an HTML page with embedded files</strong>, 650 click on the "Add Another File" button, and upload all files or bitstreams referenced 651 in the html page. After all the are uploaded, in the column marked "Primary Bitstream", 652 select the bitstream or file that is the index page or the top page for the web page. 653 This will ensure that all of your embedded files will display properly on the HTML page. 654 Then click on the "Next" button.</p> 655 656<p><strong><a name="checksum"></a> 657 Checksums </strong></p> 658<p>DSpace generates an MD5 659 checksum for every file it stores; we use this checksum internally to verify 660 the integrity of files over time (a file's checksum shouldn't change). You can 661 use this checksum to be sure what we've received is indeed the file you've uploaded.</p> 662<p>If you wish to verify the file using checksums, click "Show 663 checksums" on the "Uploaded File" page. The DSpace-generated MD5 checksum for 664 every file we've received from you will show to the right of the filename. You will 665 then need to use a local program to generate your own checksum for these files, 666 and verify that your results match ours. On most UNIX-like systems (including Mac OS X), 667 use md5sum. For instance, type "md5sum MYFILE" for every file you want to check; 668 the summary should print on your screen. For Windows machines, MD5 669 tools are freely available: try md5 (from <a 670 href="http://www.fourmilab.ch/md5/">http://www.fourmilab.ch/md5/</a>), or md5sum, 671 available via the textutils package in Cygwin (<a 672 href="http://www.cygwin.com/">http://www.cygwin.com/</a>). All of these utilities will 673 need to be run from a command-line, or terminal, window. The entire digest printed 674 out when you run the md5 tool on your local copy of the file you're uploading 675 should be exactly equal to what DSpace reports.</p> 676<hr /> 677 678<table> 679 <tr> 680 <td class="leftAlign"><a name="verify"></a><strong>SUBMIT: Verify Submission</strong></td> 681 <td class="rightAlign"><a href="#submit">top of submit</a></td> 682 <td class="rightAlign"><a href="#contents">top</a></td> 683 </tr> 684</table> 685<p>This page lets you review 686 the information you have entered to describe the item. To correct or edit information, 687 click on the corresponding button on the right, or use the oval buttons in the 688 progress bar at the top of the page to move around the submission pages. When 689 you are satisfied that the submission is in order, click on the "Next" 690 button to continue. </p> 691<p>Click on the "Cancel/Save" 692 button to stop and save your data, or to cancel your submission.</p> 693<hr /> 694<table> 695 <tr> 696 <td class="leftAlign"><a name="license"></a><strong>SUBMIT: License</strong></td> 697 <td class="rightAlign"><a href="#submit">top of submit</a></td> 698 <td class="rightAlign"><a href="#contents">top</a></td> 699 </tr> 700</table> 701<p>DSpace requires agreement 702 to this non-exclusive distribution license before your item can appear on DSpace. 703 Please read the license carefully. If you have any questions, please contact 704 your <a href="#admin">DSpace Administrator</a>. </p> 705<hr /> 706 707<table> 708 <tr> 709 <td class="leftAlign"><a name="complete"></a><strong>SUBMIT: Submission Complete</strong></td> 710 <td class="rightAlign"><a href="#submit">top of submit</a></td> 711 <td class="rightAlign"><a href="#contents">top</a></td> 712 </tr> 713</table> 714<p>Now that your submission
715 has been successfully entered into the DSpace system, it will go through the 716 workflow process designated for the collection to which you are submitting. 717 Some collections require the submission to go through editing or review steps, 718 while others may immediately accept the submission. You will receive e-mail 719 notification as soon as your item has become a part of the collection, or if 720 for some reason there is a problem with your submission. If you have questions 721 about the workflow procedures for a particular collection, please contact the 722 community responsible for the collection directly. You can check on the status 723 of your submission by going to the My DSpace page.</p> 724<hr /> 725<table> 726 <tr> 727 <td class="leftAlign"><a name="handles"></a><strong>HANDLES</strong></td> 728 <td class="rightAlign"><a href="#contents">top</a></td> 729 </tr> 730</table> 731<p>When your item becomes a 732 part of the DSpace repository it is assigned a persistent URL. This means that, 733 unlike most URLs, this identifier will not have to be changed when the system 734 migrates to new hardware, or when changes are made to the system. DSpace 735 is committed to maintaining the integrity of this identifier 736 so that you can safely use it to refer to your item when citing it in publications 737 or other communications. Our persistent urls are registered with the <a href="http://www.handle.net/">Handle 738 System</a>, a comprehensive system for assigning, managing, and resolving persistent 739 identifiers, known as "handles," for digital objects and other resources on 740 the Internet. The Handle System is administered by the <a href="http://www.cnri.reston.va.us/">Corporation 741 for National Research Initiatives (CNRI)</a>, which undertakes, fosters, and 742 promotes research in the public interest.</p> 743<hr /> 744<table> 745 <tr> 746 <td class="leftAlign"><a name="mydspace"></a><strong>MY DSPACE</strong></td> 747 <td class="rightAlign"><a href="#contents">top</a></td> 748 </tr> 749</table> 750<p>If you are an authorized 751 DSpace submitter or supervisor, or if you are a staff member responsible for DSpace collection 752 or metadata maintenance, you will have a My DSpace page. Here you will find:</p> 753<ul> 754 <li>a list of your in-progress 755 submissions - from this list you can resume the submission process where you 756 left off, or you can remove the submission and cancel the item.</li> 757 <li>a list of the submissions which you are supervising or collaborating on</li> 758 <li>a list of submissions 759 that are awaiting your action (if you have a collection workflow role).</li> 760 <li>a link to a list of items 761 that you have submitted and that have already been accepted into DSpace. </li> 762</ul> 763<p /> 764<hr /> 765<table> 766 <tr> 767 <td class="leftAlign"><a name="editprofile"></a><strong>EDIT PROFILE</strong></td> 768 <td class="rightAlign"><a href="#contents">top</a></td> 769 </tr> 770</table> 771<p>This page allows you to 772 change the information we have for you. You must be authenticated 773 with your log-in to change any of your personal information.</p> 774<hr /> 775<table> 776 <tr> 777 <td class="leftAlign"><a name="subscribe"></a><strong>SUBSCRIBE TO E-MAIL ALERTS</strong></td> 778 <td class="rightAlign"><a href="#contents">top</a></td> 779 </tr> 780</table> 781<p>Users can subscribe to receive 782 daily e-mail alerts of new items added to collections. Users may subscribe to 783 as many collections as they wish. To subscribe:</p> 784<ul> 785 <li> go to the DSpace registration 786 page by clicking on the sign-on link in the navigation bar on the left of 787 the home page</li> 788 <li>fill out the registration 789 form</li> 790 <li>navigate to a collection 791 for which you would like to receive e-mail alerts, and click on the "subscribe" 792 button (repeat for other collections)</li> 793 <li>to edit your subscriptions, 794 go to the "Subscribe" page.</li> 795</ul> 796<hr /> 797<table> 798 <tr> 799 <td class="leftAlign"><a name="admin"></a><h3><strong>FOR FURTHER ASSISTANCE...</strong></h3></td> 800 <td class="rightAlign"><a href="#contents">top</a></td> 801 </tr> 802</table> 803<p>For help with using DSpace and questions about your specific site, please contact your <a href="#" onclick="javascript:window.open('../components/contact-info.jsp', 'contact', 'location=no,menubar=no,height=300,width=550,resizable')">DSpace Administrator</a>.</p> 804<p>For general information and news about DSpace, visit the <a href="http://www.dspace.org">DSpace Website</a>.</p> 805<hr /> 806<p class="bottomLinks"><a href="#contents">Contents</a> | <a href="#browse">Browse</a> | <a href="#search"> Search</a> | <a href="#communities">Communities</a> 807 | <a href="#collections">Collections</a> | <a href="#submit">Submit</a> | <a href="#formats">File 808 Formats</a> | <a href="#mydspace"> My DSpace</a> | <a href="#editprofile">Edit 809 Profile</a> | <a href="#subscribe">Subscribe to E-mail alerts</a></p> 810 811</body> 812</html>
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