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https://polardata.ca/policy/privacy

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23<title>Polar Data Catalogue</title>
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58			<h2 style="color: black;">Privacy Notice</h2>
59			<p>
60				<strong>We use cookies and other technologies</strong> to provide
61				custom functionality and to improve your experience on our site. We
62				do not store personal information in cookies and we do not share
63				your information for advertising or commercial purposes. You consent
64				to the use of cookies and other technologies by continuing to use
65				this website. For more information, visit our <a
66					href="/policy/privacy">Privacy Policy</a>
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89
90
91<div class="w3-container w3-padding-32">
92	<div class="w3-col.s10">
93		<h1>Polar Data Catalogue Privacy Policy</h1>
94		<code>Version 2.0: Effective July 01, 2025</code>
95
96		<div class="w3-row">
97			<div class="w3-container">
98				<div class="w3-section">
99					<p>Under the authority of the University of Waterloo Act, 1972,
100						the University of Waterloo collects, uses, maintains, discloses,
101						and disposes of information for the purposes of operating the
102						programs and business functions of the university in compliance
103						with the Freedom of Information and Protection of Privacy Act
104						(FIPPA) R.S.O. 1990, c. F. 31. As a publicly funded institution
105						which operates with a high degree of autonomy and self-regulation,
106						the University of Waterloo affirms the importance of the principle
107						of freedom of information and the obligation to conduct its
108						operations as much as possible in ways which are open to public
109						scrutiny. As a University of Waterloo partner organization, the
110						Canadian Cryospheric Information Network (CCIN), is committed to
111						preserving and safeguarding your right to privacy.</p>
112				</div>
113
114				<div class="w3-section">
115					<p>CCIN maintains strict client information privacy policies
116						and uses state of the art technologies to safeguard user
117						information and communications from unauthorized intrusions. We
118						may only use personal information for the purpose it has been
119						collected, or for a consistent purpose, unless another use is
120						specifically authorized by law.</p>
121				</div>
122			</div>
123		</div>
124
125		<div class="w3-row">
126			<div class="w3-container">
127				<div class="w3-section">
128					<h2>CCIN Online Privacy Policy: Informed Choice</h2>
129					<p>CCIN has put in place the following Online Privacy Policy.
130						This policy covers all CCIN. CCIN will continue to protect user
131						information derived from its on-line services consistent with
132						federal laws and with federal regulations issued by Communications
133						Canada.</p>
134				</div>
135
136				<div class="w3-section">
137					<h2>How CCIN Protects Your Privacy Online</h2>
138					<p>When you browse or download information from the Data
139						Catalogue, hereinafter referred to as CCIN Digital Assets, our
140						servers automatically collect limited amounts of standard
141						information for traffic monitoring and statistical purposes. These
142						server logs collect your Internet Protocol (IP) address, and may
143						include web page visited, parameters supplied, browser type, date,
144						and time. The information is analyzed for operational trends,
145						performance, and for ways to improve our sites. Access to log data
146						is generally restricted to authorized individuals. Note that this
147						type of information can be linked to individuals.</p>
148				</div>
149
150				<div class="w3-section">
151					<h2>Distribution of Information to Third Parties</h2>
152					<p>Third-party contractors and or agents may be involved in
153						maintaining and improving the functions (e.g., IT services) of the
154						Polar Data Catalogue (PDC) website. In these scenarios, if any
155						associated third party should be provided access to any personal
156						information, personal information will be kept secure, private,
157						and confidential in accordance with Canadian
158						Provincial/territorial and Federal legislation, and that of the
159						PDC Privacy Policy. Such parties are only permitted to use such
160						personal information for lawful purposes authorized by CCIN.</p>
161				</div>
162
163				<div class="w3-section">
164					<h2>Cookies</h2>
165					<p>Cookies are small files stored on your device when you visit
166						a website. Cookies do not give us access to your hard drive and do
167						not allow us to make changes to your device. They collect user
168						information anonymously, allowing us to collect statistical
169						information that provides you with a better user experience.</p>
170					<p>CCIN does not store personal information in cookies and does
171						not collect personal information from you without your knowledge.</p>
172					<p>You can opt out of cookies by changing your browser settings
173						or permanently using a browser plugin. This also applies to
174						third-party cookies. This may affect your experience when you
175						interact with CCIN Web pages.</p>
176				</div>
177
178				<div class="w3-section">
179					<h2>Hyperlinks and Other Privacy Policies</h2>
180					<p>If you follow a hyperlink from the PDC website onto the
181						website(s) of another entity, that entity may have/uphold a
182						different privacy policy. CCIN bears no responsibility for the
183						privacy of the user in such a scenario, and we advise you to
184						appropriately consult the privacy policies of these other
185						entities.</p>
186				</div>
187
188				<div class="w3-section">
189					<h2>Analytics</h2>
190					<p>To serve you better, we use web analytics services including
191						Google Analytics to help analyze the use of our website. These
192						tools use cookies to collect and generate information about your
193						visits to our sites (including your IP address) that is
194						transmitted to their servers in an anonymous form for processing.
195						We study patterns of website activity so we can improve the
196						experience of visitors to our sites.</p>
197					<p>The use of these tools does not allow us or our analytics
198						service providers to identify individuals.</p>
199					<p>You can opt-out of analytics activity by setting your
200						browser to notify you when a cookie is sent and block analytics
201						cookies if desired. Please consult your browser's Help Menu for
202						instructions. Visiting our website with analytics cookies disabled
203						will have no significant impact on your browsing experience.</p>
204				</div>
205
206				<div class="w3-section">
207					<h2>Disclosure</h2>
208					<p>CCIN may only disclose personal information where we have
209						legal authority to do so, or where the disclosure is for the
210						purpose that we collected the information, such as providing you
211						with a program or service. When CCIN uses other agents,
212						contractors, or companies to perform services on its behalf, CCIN
213						will ensure that the organization protects your user identifiable
214						information consistent with this Policy. If CCIN includes your
215						name and any other user identifiable information in a directory
216						that CCIN creates from information we receive as an online service
217						provider, the organization will give you the opportunity to have
218						your information excluded from that directory.</p>
219				</div>
220
221				<div class="w3-section">
222					<h2>Security</h2>
223					<p>CCIN uses up-to-date security safeguards to protect its
224						networks and websites from misuse, alteration, copying,
225						disclosure, destruction, monitoring or unauthorized sharing of
226						information and damage.</p>
227				</div>
228
229				<div class="w3-section">
230					<h2>Privacy Policy Revisions</h2>
231					<p>These policies are subject to change, and we encourage you
232						to review this Privacy Policy each time you visit the site. If any
233						significant changes are made to this policy, a notice will be
234						posted on the homepage for a reasonable period after the change is
235						implemented, so that the user may be fully aware of any changes
236						before using the PDC website.</p>
237				</div>
238
239				<div class="w3-section">
240					<h2>Contact Information</h2>
241					<p>If you have any questions or concerns about the PDC RDI
242						privacy policy, practices, third party material, or about your
243						personal information, please contact:</p>
244					<address>
245						Waterloo Climate Institute <br> University of Waterloo <br>
246						200 University Ave West <br> Waterloo, ON, Canada N2L 3G1 <br>
247						<a href="mailto:[email protected]">[email protected]</a>
248					</address>
249				</div>
250			</div>
251		</div>
252	</div>
253</div>
254
255
256
257
258<div class="w3-container w3-padding-32">
259	<div class="w3-row">
260		<div class="w3-container w3-center">
261			<div class="w3-row w3-light-grey w3-padding-24">
262				<h3>
263					The Arctic and Antarctic metadata and data repository for Canada
264				</h3>
265			</div>
266			<div class="w3-row w3-light-grey w3-padding-24">
267				<a href="https://amt.coretrustseal.org/certificates/"
268					target="_blank"><img
269					src="/resources/images/CoreTrustSeal-logo-transparent.png"
270					alt="CoreTrustSeal Logo" class="img-rounded" width="100"
271					height="100"></a>
272				<p>
273					<b>CoreTrustSeal Certified Repository</b>
274				</p>
275			</div>
276		</div>
277	</div>
278</div>
279
280<div class="w3-container w3-white w3-padding-32">
281	<div class="w3-row">
282		<div class="w3-container w3-third">
283			<h4 class="w3-bottombar w3-border-purple">
284				Follow Us
285			</h4>
286
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313
314			<ul class="list-unstyled">
315				<li><a href="/links">Links about the North</a></li>
316				<li><a href="https://nsidc.org/data/g02201/versions/1"
317					target="_blank">Canadian IPY Publications</a></li>
318				<li><a href="https://ada.ucalgary.ca/northerncontaminants.html">Canadian NCP Publications</a></li>
319			</ul>
320
321			<ul class="list-unstyled">
322				<li><a href="/contact">Contact Us</a></li>
323				<li><a href="/pdcinput/public/data-policy.pdf">Data Policy</a></li>
324				<li><a href="/policy/privacy">Privacy Policy</a></li>
325				<li><a href="/policy/usage">Terms of Use</a></li>
326			</ul>
327		</div>
328		<div class="w3-container w3-third">
329			<h4 class="w3-bottombar w3-border-blue">
330				About Us
331			</h4>
332			<a href="https://ccin.ca/about" target="_blank"><img
333				src="/resources/images/ccin-hori.gif" alt="CCIN"
334				class="img-rounded"> </a>
335			<div class="media">
336				<div class="media-body">
337					<p class="text-justify">
338						CCIN provides research data management services and infrastructure for the Canadian Arctic and Antarctic research and monitoring communities.
339					</p>
340					<address>
341						<strong>CCIN/PDC</strong><br> Waterloo Climate Institute<br>
342						University of Waterloo<br> 200 University Ave West<br>
343						Waterloo, ON, Canada N2L 3G1<br> <a
344							href="mailto:[email protected]">[email protected]</a>
345					</address>
346				</div>
347			</div>
348		</div>
349		<div class="w3-container w3-third">
350			<h4 class="w3-bottombar w3-border-green">
351				Technical
352			</h4>
353			<h6>
354				Supported Browsers
355			</h6>
356			<p class="text-justify">
357				Firefox 115, Google Chrome 119, Opera 101, Microsoft Edge 119,
358				and
359				Safari 16
360			</p>
361			<hr>
362			<h6>
363				Maintenance Notice
364			</h6>
365			<p class="text-justify">
366				The PDC website and applications may not be available during the daily maintenance window from 9:00pm to 11:00pm Eastern Standard Time (UTC-5:00) / Eastern Daylight Time (UTC-4:00).
367			</p>
368			<hr>
369			<h6>
370				Version
371			</h6>
372			<p>
373				<b>Version 2.8:</b>
374				Released
375				September 2026
376			</p>
377		</div>
378	</div>
379</div>
380
381<div class="w3-container w3-white w3-padding-32 w3-center">
382	<div class="w3-row">
383		<a href="https://uwaterloo.ca/climate-centre/" target="_blank"><img
384			src="/resources/images/newWci.png"
385			alt="Waterloo Climate Institute" class="w3-image"></a>
386	</div>
387	<div class="w3-row">
388		<p class="text-muted">
389			<img src="/resources/images/smallPdc.jpg"
390				class="img-thumbnail" alt="PDC Logo" width="50" height="20">&nbsp;&nbsp;<i
391				class="fa fa-copyright"></i>&nbsp;
392			2026
393			Polar Data Catalogue @ Canadian Cryospheric Information Network
394		</p>
395	</div>
396</div>
397
398</body>
399</html>

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