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1</head><body><div id="__next"><div class="__className_9c011f __variable_9c011f __variable_d48d41"><div style="margin:0 auto"><div class="style_navbar__54kLc"><div class="style_dropdown_container_container__4kdrw flex items-center"><a href="/"><img alt="ECML-PKDD LOGO" loading="lazy" width="1019" height="612" decoding="async" data-nimg="1" class="style_nav_logo__23oSj" style="color:transparent" src="/_next/static/media/ecml-pkdd.93f4d432.svg"/></a><div class="style_dropdown_container__4cg2G"><button class="flex items-center justify-between w-full py-2 pl-3 pr-4 text-gray-700 border-gray-100 hover:text-amber-500 md:hover:bg-transparent md:border-0 md:p-0 md:w-auto dark:text-black md:dark:hover:text-amber-500 dark:focus:text-black md:dark:hover:bg-transparent">Select year<svg class="w-2.5 h-2.5 ml-2.5 " aria-hidden="true" xmlns="http://www.w3.org/2000/svg" fill="none" viewBox="0 0 10 6"><path stroke="currentColor" stroke-linecap="round" stroke-linejoin="round" stroke-width="2" d="m1 1 4 4 4-4"></path></svg></button></div></div><div class="undefined flex-center"><div class="w-full md:block md:w-auto" id="navbar-default"><div class="font-medium flex p-4 md:p-0 md:flex-row space-x-8 md:mt-0 md:border-0 z-50"><div class="cursor-pointer flex items-center text-gray-900 rounded hover:text-yellow-500 md:hover:bg-transparent md:border-0 md:hover:text-black md:p-0 dark:text-black md:dark:hover:text-yellow-500 dark:hover:bg-gray-70 md:dark:hover:bg-transparent undefined"><svg aria-hidden="true" focusable="false" data-prefix="fas" data-icon="bars" class="svg-inline--fa fa-bars md:mr-2" role="img" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 448 512"><path fill="currentColor" d="M0 96C0 78.3 14.3 64 32 64H416c17.7 0 32 14.3 32 32s-14.3 32-32 32H32C14.3 128 0 113.7 0 96zM0 256c0-17.7 14.3-32 32-32H416c17.7 0 32 14.3 32 32s-14.3 32-32 32H32c-17.7 0-32-14.3-32-32zM448 416c0 17.7-14.3 32-32 32H32c-17.7 0-32-14.3-32-32s14.3-32 32-32H416c17.7 0 32 14.3 32 32z"></path></svg><p class="style_nav_links__4K1cL">Menu</p></div></div></div><div style="background:#444040" class="style_sidePanel__OyyWZ "><button class="style_close_button__HiLaj text-white font-bold py-2 px-4"><svg aria-hidden="true" focusable="false" data-prefix="fas" data-icon="x" class="svg-inline--fa fa-x mr-2" role="img" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 384 512"><path fill="currentColor" d="M376.6 84.5c11.3-13.6 9.5-33.8-4.1-45.1s-33.8-9.5-45.1 4.1L192 206 56.6 43.5C45.3 29.9 25.1 28.1 11.5 39.4S-3.9 70.9 7.4 84.5L150.3 256 7.4 427.5c-11.3 13.6-9.5 33.8 4.1 45.1s33.8 9.5 45.1-4.1L192 306 327.4 468.5c11.3 13.6 31.5 15.4 45.1 4.1s15.4-31.5 4.1-45.1L233.7 256 376.6 84.5z"></path></svg>Close</button><div class="flex-grow mb-2 overflow-y-hidden"><div class="style_nav_items__A4KJe"><div class="style_res_nav_container__FYUSg"><div class="style_divLinks__kMiQq"><a href="/about-page/">About</a></div><div class="style_divLinks__kMiQq"><a href="/association-page/">Association</a></div><div class="style_divLinks__kMiQq"><a href="/steering-committee/">Steering Committee</a></div><div class="style_divLinks__kMiQq"><a href="/guidelines-for-proposals/">Guidelines for proposals</a></div><div class="style_divLinks__kMiQq"><a href="/gender-balance/">Gender balance</a></div><div class="style_divLinks__kMiQq"><a href="/code-of-conduct/">Code of conduct</a></div><div class="style_divLinks__kMiQq"><a href="https://www.springer.com/gp/computer-science/lncs/societies-and-lncs/ecml-pkdd">Springer publication portal</a></div><div class="style_divLinks__kMiQq"><a href="/preprints/">Paper preprints</a></div></div></div></div></div></div></div><div><div style="background-color:#ffffff;color:#444040"><div class="style_main_page___rSTW"><div style="padding-left:16px;padding-right:16px;padding-top:120px;padding-bottom:120px"><div><h1 class="style_h1__Tr28h">Guidelines for Proposals</h1><div class="style_viewOptions__pke77"><div class="style_viewOptionsText__mcCwG"><p>VIEW OPTIONS</p></div><button class="style_viewButton__88G6s" style="background-color:#f0f0f0;color:black"><svg aria-hidden="true" focusable="false" data-prefix="fas" data-icon="list" class="svg-inline--fa fa-list " role="img" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 512 512">
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15.5 25-90.5 0L165.5 352H64zm368 56a24 24 0 1 1 0 48 24 24 0 1 1 0-48z"></path></svg></button></div><div><div><div class="style_titleContainer__WPG9N"><div class="style_accordion_section__xPu_E" style="background-color:#ffffff;color:#444040"><h2 class="style_title__EnZAZ"><span>Conference Proposals</span></h2><div class="style_titleIcons__surOZ"><svg xmlns="http://www.w3.org/2000/svg" width="53" height="53" viewBox="0 0 203.3 202.138"><g style="display:inline"><path d="m276.857 75.723-.216 76.434" style="fill:none;stroke:#444040;stroke-width:10.465;stroke-linecap:round;stroke-linejoin:miter;stroke-miterlimit:4;stroke-dasharray:none;stroke-opacity:1" transform="translate(-175.088 -13.071)"></path><path d="m315.24 114.291-76.433-.216" style="display:inline;fill:none;stroke:#444040;stroke-width:10.465;stroke-linecap:round;stroke-linejoin:miter;stroke-miterlimit:4;stroke-dasharray:none;stroke-opacity:1" transform="translate(-175.088 -13.071)"></path></g><ellipse cx="276.738" cy="114.141" rx="96.339" ry="95.758" style="fill:red;fill-opacity:0.0000498454;stroke:#444040;stroke-width:10.622;stroke-linecap:round;stroke-miterlimit:4;stroke-dasharray:none;stroke-dashoffset:0;stroke-opacity:1" transform="translate(-175.088 -13.071)"></ellipse></svg></div></div></div></div></div><div><div><div class="style_titleContainer__WPG9N"><div class="style_accordion_section__xPu_E" style="background-color:#ffffff;color:#444040"><h2 class="style_title__EnZAZ"><span>Proposal Preparation</span></h2><div class="style_titleIcons__surOZ"><svg xmlns="http://www.w3.org/2000/svg" width="53" height="53" viewBox="0 0 203.3 202.138"><g style="display:inline"><path d="m276.857 75.723-.216 76.434" style="fill:none;stroke:#444040;stroke-width:10.465;stroke-linecap:round;stroke-linejoin:miter;stroke-miterlimit:4;stroke-dasharray:none;stroke-opacity:1" transform="translate(-175.088 -13.071)"></path><path d="m315.24 114.291-76.433-.216" style="display:inline;fill:none;stroke:#444040;stroke-width:10.465;stroke-linecap:round;stroke-linejoin:miter;stroke-miterlimit:4;stroke-dasharray:none;stroke-opacity:1" transform="translate(-175.088 -13.071)"></path></g><ellipse cx="276.738" cy="114.141" rx="96.339" ry="95.758" style="fill:red;fill-opacity:0.0000498454;stroke:#444040;stroke-width:10.622;stroke-linecap:round;stroke-miterlimit:4;stroke-dasharray:none;stroke-dashoffset:0;stroke-opacity:1" transform="translate(-175.088 -13.071)"></ellipse></svg></div></div></div></div></div><div><div><div class="style_titleContainer__WPG9N"><div class="style_accordion_section__xPu_E" style="background-color:#ffffff;color:#444040"><h2 class="style_title__EnZAZ"><span>General Comments</span></h2><div class="style_titleIcons__surOZ"><svg xmlns="http://www.w3.org/2000/svg" width="53" height="53" viewBox="0 0 203.3 202.138"><g style="display:inline"><path d="m276.857 75.723-.216 76.434" style="fill:none;stroke:#444040;stroke-width:10.465;stroke-linecap:round;stroke-linejoin:miter;stroke-miterlimit:4;stroke-dasharray:none;stroke-opacity:1" transform="translate(-175.088 -13.071)"></path><path d="m315.24 114.291-76.433-.216" style="display:inline;fill:none;stroke:#444040;stroke-width:10.465;stroke-linecap:round;stroke-linejoin:miter;stroke-miterlimit:4;stroke-dasharray:none;stroke-opacity:1" transform="translate(-175.088 -13.071)"></path></g><ellipse cx="276.738" cy="114.141" rx="96.339" ry="95.758" style="fill:red;fill-opacity:0.0000498454;stroke:#444040;stroke-width:10.622;stroke-linecap:round;stroke-miterlimit:4;stroke-dasharray:none;stroke-dashoffset:0;stroke-opacity:1" transform="translate(-175.088 -13.071)"></ellipse></svg></div></div></div></div></div><div><div><div class="style_titleContainer__WPG9N"><div class="style_accordion_section__xPu_E" style="background-color:#ffffff;color:#444040"><h2 class="style_title__EnZAZ"><span>The Presentation</span></h2><div class="style_titleIcons__surOZ"><svg xmlns="http://www.w3.org/2000/svg" width="53" height="53" viewBox="0 0 203.3 202.138"><g style="display:inline"><path d="m276.857 75.723-.216 76.434" style="fill:none;stroke:#444040;stroke-width:10.465;stroke-linecap:round;stroke-linejoin:miter;stroke-miterlimit:4;stroke-dasharray:none;stroke-opacity:1" transform="translate(-175.088 -13.071)"></path><path d="m315.24 114.291-76.433-.216" style="display:inline;fill:none;stroke:#444040;stroke-width:10.465;stroke-linecap:round;stroke-linejoin:miter;stroke-miterlimit:4;stroke-dasharray:none;stroke-opacity:1" transform="translate(-175.088 -13.071)"></path></g><ellipse cx="276.738" cy="114.141" rx="96.339" ry="95.758" style="fill:red;fill-opacity:0.0000498454;stroke:#444040;stroke-width:10.622;stroke-linecap:round;stroke-miterlimit:4;stroke-dasharray:none;stroke-dashoffset:0;stroke-opacity:1" transform="translate(-175.088 -13.071)"></ellipse></svg></div></div></div></div></div><div class="style_hid__XjZFy"><div class="style_viewInfo__dH7TU"><div><h2><span class="style_h2__pnOtl">Conference Proposals</span></h2><div><p>(Updated in 2019.)</p><p>Proposals for the organization of the conference are solicited two years in advance, i.e., the decision on proposals for organizing the conference in year n+2 are made during the conference of year n. In the following, âthe conferenceâ always refers to the conference n, i.e., to the conference cycle in which the proposal is made and decided.</p><p>The Proposals Chairs have to issue a call for proposals in a timely fashion before the conference (the deadline should be ca. 2 months before the start of the conference).</p><p>Candidate organizers are expected to contact the Proposal Chairs as early as possible, and are expected to be in regular contact with the Proposal Chairs during the writing phase of their proposal. During the writing phase, it is highly recommended that the instructions indicated below are taken into account, as well as further recommendations given by the Proposal Chairs. The Proposals Chairs are the prime contact for the proposers, but it is important to note that they do not have the mandate for making any decision.</p><p>All proposals will be discussed among the members of the steering committee, and feedback will be given to the proposers. The goal is to ensure that the final proposal contains all the necessary information to enable the community to make a decision.</p><p>The Steering Committee has the mandate to reject a proposal if it thinks that it does not meet the quality constraints of this conference series. This pre-selection is made only to ensure a minimal quality of each individual proposal. The steering committee does not have the mandate to make a comparative evaluation among different proposals.</p><p>All proposals that are approved by the steering committee will be published on the community Website at the latest one week before the start of the conference. The final decision among competing proposals is made in the community meeting of the conference, in a ballot vote among all people attending the community meeting. In the case of a tie, the vote has to be repeated once among all tied proposals. If there is still a tie, the steering committee will make the final decision.</p><p>If there is only one proposal, it also has to be presented in the community meeting, and must be approved by the community. The approval of the community can only be waived if there is no opportunity to get it, e.g., if there is no proposal at the time of the conference that was approved by the steering committee. In this case, the steering committee must actively solicit a proposal and may accept it without the explicit consent of the community.</p></div></div><div><h2><span class="style_h2__pnOtl">Proposal Preparation</span></h2><p>A proposal should provide (at least) the necessary information to allow the community to assess and compare different proposals according to the criteria listed in the following. We also give some recommendations about the implementation of these options, but these are not compulsory.</p><div><div><h3 class="style_h3__2RnPo"><span>Chairs</span></h3></div><div class="mb-10"><div><p>The conference chairs are an important selection criterion. The people that you nominate will not only have to organize the proposed conference, but will also be eligible for the steering committee for three years, and have thus an important impact on the future of this conference series. For this reason, e.g., we generally discourage to nominate people that have not been active in the community in the past.</p><p>There are no binding rules for nominating the program chairs, but here are a few criteria that are of concern to the community:</p><h3 id="scientific-merit">Scientific Merit</h3><p>Clearly, we expect the chair persons to have a good overview of current research in machine learning and in data mining. This should be evident from their publication history in these fields.
1</p><h3 id="balance">Balance</h3><p>The program chairs should contain members from both communities, machine learning and data mining. Typically this also implies that the chairs come from more than one group, but this is not required if the group is sufficiently broad. Gender balance is also appreciated by the scientific community. See the list of women in machine learning and data mining.</p><h3 id="community-recognition">Community Recognition</h3><p>A chair person should be part not only of the machine learning or data mining communities at large, but of the ECML PKDD community in particular, so that the community can be reasonably sure that the person is familiar with the traditional lay-out of the conference. The chair persons should have regularly attended the conference in the past, and, ideally, published there before. Previous active involvement (e.g., as a tutorial presenter or workshop organizer) is also a plus.</p><h3 id="number">Number</h3><p>(Updated in 2019.) The distribution of the tasks to chair members (e.g., general chair, local chair, program chair, journal track chair) is left to the organizers, but the proposal should contain a specification of the structure. The ideal number of chairs responsible for a given task is not larger than 2. It is not necessary that all persons meet all criteria mentioned earlier, but the more the better. However, each criterion should be met by at least one person of the committee. We recommend that one of the General Chairs is also a local chair.</p></div></div></div><div><div><h3 class="style_h3__2RnPo"><span>Scientific Background</span></h3></div><div class="mb-10"><div><p>Discuss how you plan to ensure the scientific quality of the conference. Points that may be considered here are:</p><ul><li>Do you have any ideas for improving the quality?</li><li>Is there a local ML or KDD group/community that will be involved in the organization and funding?</li><li>Do you plan to co-locate with other conferences?</li></ul></div></div></div><div><div><h3 class="style_h3__2RnPo"><span>Budget</span></h3></div><div class="mb-10"><div><p>The budget is a crucial issue on your proposal. The community expects a first rough estimate of the registration fees, which should go beyond a simple statement of intention (such as âWe do not plan to increase the registration fees.â). Provide numbers on all your expected expenses. The steering committee can provide numbers on standard costs such as the production of proceedings to help you in that endeavor. Ideally, you show something like a pie chart.</p><p>In general, we prefer well-organized events, but also low registration fees. We are a scientific community and typically work in universities. Typically, ECML PKDD conferences take place in universities because they provide an ideal infra-structure at a low price. If you want to deviate from this (e.g., by organizing the event in a conference center or hotel), these additional costs should be justified and their impact on the registration fees should be taken into account. Similarly, if you intend to employ the service of a professional conference organizer.</p><p>In order to keep registrations fees low, it is also a good idea to attract sponsors. It is good if you can already name a few (realistic) potential sponsors.</p></div></div></div><div><div><h3 class="style_h3__2RnPo"><span>Venue</span></h3></div><div class="mb-10"><div><p>Please provide detailed information on the venue of the conference. Important parameters are</p><ul><li>number and sizes of conference rooms</li><li>walking distance between conference rooms</li><li>audio-visual equipment</li><li>seating layout (e.g., visibility may be low in the back of rooms with flat rows)</li><li>seating equipment (desk, power plug, â¦)</li><li>internet connectivity</li><li>total cost of the venue (cf. Budget)</li><li>facilities for poster sessions and demos</li><li>accessibility for handicapped persons 2Information about the location of the venue is, of course, also appreciated, but you are strongly encouraged to keep the touristic information short. Typically, it is a plus if the location is easy to reach, has good connectivity, cheap flights, etc.</li></ul></div></div></div><div><div><h3 class="style_h3__2RnPo"><span>
2Accommodation and Infrastructure</span></h3></div><div class="mb-10"><div><p>Please provide detailed information on number of hotel rooms, expected prices, and distance from the venue. Is there low-cost, quality housing available for attendees (especially graduate students)? How far from the meeting rooms? Where will attendees eat? Please estimate costs for meals and lodging.</p><p>Briefly summarize travel information, in particular if the conference location is not directly reachable with an international airport.</p><p>Provide information on infra-structural services that you plan to offer for the conference participants (e.g., child daycare).</p></div></div></div><div><div><h3 class="style_h3__2RnPo"><span>Schedule</span></h3></div><div class="mb-10"><div><p>(Updated in 2021.) 3It is not necessary to provide a detailed schedule at the time of the proposal, but at least the conference dates should be mentioned. Here are some suggestions and constraints on the schedule (but see also key dates on previous editions):</p><ul><li>Conference website online: June/July previous year (p.y.)</li><li>Approaching potential sponsors: beginning of October (p.y.)</li><li>Approaching potential invited speakers: October (p.y.)</li><li>Journal track submission deadlines: cutoffs in October (p.y.), December (p.y.), February</li><li>Conference tracks submission deadline: end of March / beginning of April</li><li>Demo track submission deadline: end of April / beginning of May</li><li>Industry track / PhD forum submission deadlines: mid June</li><li>Conference dates: mid September</li><li>First call for papers out: at least three months before the submission deadline</li><li>First call for proposals out: at least five months before the submission deadline</li><li>Workshop/Tutorial/Discovery Challenge proposal deadline: beginning of February</li><li>Workshop/Tutorial/Discovery Challenge acceptance notification: beginning of March</li><li>Workshop/Discovery Challenge CFP out: three months before the submission deadline</li><li>Workshop/Discovery Challenge submission deadlines: mid June</li><li>Early bird registration deadline: after the last submission deadline.</li><li>Camera ready deadlines for proceedings (pre-proceedings): at least nine weeks before the conference (final material should be sent to Springer at least six weeks before the conference)</li></ul></div></div></div><div><div><h3 class="style_h3__2RnPo"><span>Conference Format</span></h3></div><div class="mb-10"><div><p>ECML PKDD has been a dynamic conference that has undergone quite a few changes in recent years. Nevertheless, some key parameters (e.g., the conference schedule) have remained stable over the years. The general structure, typically very much appreciated by the community, consists of:</p><ul><li>conference sessions from Tuesday till Thursday</li><li>workshops and tutorials on Monday and Friday, free for conference participants</li><li>discovery challenge</li><li>invited speakers</li><li>poster sessions (for all accepted papers) with buffet</li><li>plenary sessions</li><li>coffee breaks</li><li>conference banquet</li><li>child daycare</li><li>social events (e.g. guided tours)</li></ul></div></div></div><div><div><h3 class="style_h3__2RnPo"><span>Publication</span></h3></div><div class="mb-10"><div><p>(Updated in 2019.)</p><ul><li>the organizers will be responsible for maintaining the journal track, with publications in the DMKD and MLj journals.</li><li>long papers (16 pages in LNCS-format) are strongly preferred</li><li>printed workshop proceedings and tutorial notes are not necessary</li><li>short papers are discouraged</li><li>videos are generally liked and frequently used</li></ul></div></div></div><div><div><h3 class="style_h3__2RnPo"><span>Reviewing Process</span></h3></div><div class="mb-10"><ul><li>author feedback is appreciated</li><li>conditional acceptances are less appreciated</li><li>no double submissions with other conferences should be allowed</li></ul></div></div><div><div><h3 class="style_h3__2RnPo"><span>Conference Format</span></h3></div><div class="mb-10"><ul><li>poster sessions for all papers are generally liked</li><li>short walking distances between conference venue and hotels are appreciated</li><li>parallel sessions in different buildings should be avoided if possible</li><li>avoid to put award-winning papers in simultaneous parallel sessions</li><li>long bus trips are not a good idea</li></ul></div></div></div><div><h2><span class="style_h2__pnOtl">General Comments</span></h2><p>As the conferences have now grown together, we must be careful not to lose the balance between both communities. However, our community changes, and so might our preferences. Creative ideas for improving the conference organization have always been welcomed by the community, and could add to your proposal. We also know about the importance of exploitation and exploration. Feel free to try out new things, but plans for major changes should be first discussed with the steering committee.</p></div><div><h2><span class="style_h2__pnOtl">The Presentation</span></h2><div><p>All proposals that have been approved by the steering committee will be available at the community Website one week before the conference and have to be presented at the conferenceâs community meeting.</p><p>The time for the presentation is strictly limited to 10 minutes (excluding questions) and should provide all of the above details, so that the community has all the information for choosing the better proposal based on merits. The time is limited, so touristic information should be kept short.</p></div></div></div></div></div></div></div></div></div><div class="styles_bg_and_Color___gQed"><div class="styles_div_container__Wdluw"><div class="flex flex-col "><div style="height:40px"></div><div class="styles_globalFlex__EN032"><div class="styles_leftComponent__IQjmD"><div><a href="/"><img alt="ECML-PKDD LOGO" loading="lazy" width="414" height="253" decoding="async" data-nimg="1" class="styles_menu_logo__OkYDb" style="color:transparent" src="/_next/static/media/logoWhite.2e392fbf.svg"/></a></div><div><p class="font-lora">Contact us to stay up to date with our upcoming conference</p></div> <div><div class="styles_inputEmail__GhhR8 relative h-10"><button class="pr-3 absolute top-2/4 right-3 -translate-y-2/4 place-items-center text-blue-gray-500"><svg aria-hidden="true" focusable="false" data-prefix="fas" data-icon="paper-plane" class="svg-inline--fa fa-paper-plane " role="img" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 512 512" style="color:#FF9900">
3<path fill="currentColor" d="M498.1 5.6c10.1 7 15.4 19.1 13.5 31.2l-64 416c-1.5 9.7-7.4 18.2-16 23s-18.9 5.4-28 1.6L284 427.7l-68.5 74.1c-8.9 9.7-22.9 12.9-35.2 8.1S160 493.2 160 480V396.4c0-4 1.5-7.8 4.2-10.7L331.8 202.8c5.8-6.3 5.6-16-.4-22s-15.7-6.4-22-.7L106 360.8 17.7 316.6C7.1 311.3 .3 300.7 0 288.9s5.9-22.8 16.1-28.7l448-256c10.7-6.1 23.9-5.5 34 1.4z"></path></svg></button><input class="styles_colorInputText__a_4HG peer h-full w-full rounded-[7px] border border-blue-gray-200 border-t-transparent bg-white px-3 py-2.5 !pr-12 text-sm font-normal text-blue-gray-700 outline outline-0 transition-all placeholder-shown:border placeholder-shown:border-blue-gray-200 placeholder-shown:border-t-blue-gray-200 text-black" placeholder="Click to contact with us:" id="email" readonly="" style="cursor:default"/></div></div></div><div style="width:50px"> </div><div class="styles_socialNetworks__0ZWdo"><div class="flex justify-between gap-6"><div class="flex-1 styles_twoColumnContainer__RjcuU"><a class="styles_links__5HVJu undefined" href="/about-page/">About</a></div><div class="flex-1 styles_twoColumnContainer__RjcuU"><a class="styles_links__5HVJu undefined" href="/guidelines-for-proposals/">Guidelines for proposals</a></div><div class="styles_containerLink__ykB9S"><a class="styles_links__5HVJu" target="_blank" href="https://x.com/ECMLPKDD/"><p><svg aria-hidden="true" focusable="false" data-prefix="fab" data-icon="x-twitter" class="svg-inline--fa fa-x-twitter styles_icon__QqFD8" role="img" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 512 512"><path fill="currentColor" d="M389.2 48h70.6L305.6 224.2 487 464H345L233.7 318.6 106.5 464H35.8L200.7 275.5 26.8 48H172.4L272.9 180.9 389.2 48zM364.4 421.8h39.1L151.1 88h-42L364.4 421.8z"></path></svg>Twitter</p></a></div></div><div class="flex justify-between gap-6"><div class="flex-1 styles_twoColumnContainer__RjcuU"><a class="styles_links__5HVJu undefined" href="/association-page/">Association</a></div><div class="flex-1 styles_twoColumnContainer__RjcuU"><a class="styles_links__5HVJu undefined" href="/gender-balance/">Gender balance</a></div><div class="styles_containerLink__ykB9S"><a class="styles_links__5HVJu" target="_blank" href="https://m.facebook.com/ECMLPKDDConference/"><p><svg aria-hidden="true" focusable="false" data-prefix="fab" data-icon="facebook" class="svg-inline--fa fa-facebook styles_icon__QqFD8" role="img" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 512 512"><path fill="currentColor" d="M512 256C512 114.6 397.4 0 256 0S0 114.6 0 256C0 376 82.7 476.8 194.2 504.5V334.2H141.4V256h52.8V222.3c0-87.1 39.4-127.5 125-127.5c16.2 0 44.2 3.2 55.7 6.4V172c-6-.6-16.5-1-29.6-1c-42 0-58.2 15.9-58.2 57.2V256h83.6l-14.4 78.2H287V510.1C413.8 494.8 512 386.9 512 256h0z"></path></svg>Facebook</p></a></div></div><div class="flex justify-between gap-6"><div class="flex-1 styles_twoColumnContainer__RjcuU"><a class="styles_links__5HVJu undefined" href="/steering-committee/">Steering Committee</a></div><div class="flex-1 styles_twoColumnContainer__RjcuU"><a class="styles_links__5HVJu undefined" href="/code-of-conduct/">Code of conduct</a></div><div class="styles_containerLink__ykB9S"><a class="styles_links__5HVJu" target="_blank" href="https://www.youtube.com/channel/UC1IryG6ATSD161popw0kqdQ"><p><svg aria-hidden="true" focusable="false" data-prefix="fab" data-icon="youtube" class="svg-inline--fa fa-youtube styles_icon__QqFD8" role="img" xmlns="http://www.w3.org/2000/svg" viewBox="0 0 576 512"><path fill="currentColor" d="M549.655 124.083c-6.281-23.65-24.787-42.276-48.284-48.597C458.781 64 288 64 288 64S117.22 64 74.629 75.486c-23.497 6.322-42.003 24.947-48.284 48.597-11.412 42.867-11.412 132.305-11.412 132.305s0 89.438 11.412 132.305c6.281 23.65 24.787 41.5 48.284 47.821C117.22 448 288 448 288 448s170.78 0 213.371-11.486c23.497-6.321 42.003-24.171 48.284-47.821 11.412-42.867 11.412-132.305 11.412-132.305s0-89.438-11.412-132.305zm-317.51 213.508V175.185l142.739 81.205-142.739 81.201z"></path></svg>YouTube</p></a></div></div></div></div><div style="height:40px"></div></div></div></div></div></div></div>
3<script id="__NEXT_DATA__" type="application/json">{"props":{"pageProps":{"page":[{"__typename":"PageEntity","id":"4","attributes":{"__typename":"Page","title":"Guidelines for proposals","slug":"guidelines-for-proposals","contentSections":[{"__typename":"ComponentDisplayBlocksAccordion","mainTitle":"Guidelines for Proposals","info":"# Conference Proposals\n(Updated in 2019.)\n\nProposals for the organization of the conference are solicited two years in advance, i.e., the decision on proposals for organizing the conference in year n+2 are made during the conference of year n. In the following, âthe conferenceâ always refers to the conference n, i.e., to the conference cycle in which the proposal is made and decided.\n\nThe Proposals Chairs have to issue a call for proposals in a timely fashion before the conference (the deadline should be ca. 2 months before the start of the conference).\n\nCandidate organizers are expected to contact the Proposal Chairs as early as possible, and are expected to be in regular contact with the Proposal Chairs during the writing phase of their proposal. During the writing phase, it is highly recommended that the instructions indicated below are taken into account, as well as further recommendations given by the Proposal Chairs. The Proposals Chairs are the prime contact for the proposers, but it is important to note that they do not have the mandate for making any decision.\n\nAll proposals will be discussed among the members of the steering committee, and feedback will be given to the proposers. The goal is to ensure that the final proposal contains all the necessary information to enable the community to make a decision.\n\nThe Steering Committee has the mandate to reject a proposal if it thinks that it does not meet the quality constraints of this conference series. This pre-selection is made only to ensure a minimal quality of each individual proposal. The steering committee does not have the mandate to make a comparative evaluation among different proposals.\n\nAll proposals that are approved by the steering committee will be published on the community Website at the latest one week before the start of the conference. The final decision among competing proposals is made in the community meeting of the conference, in a ballot vote among all people attending the community meeting. In the case of a tie, the vote has to be repeated once among all tied proposals. If there is still a tie, the steering committee will make the final decision.\n\nIf there is only one proposal, it also has to be presented in the community meeting, and must be approved by the community. The approval of the community can only be waived if there is no opportunity to get it, e.g., if there is no proposal at the time of the conference that was approved by the steering committee. In this case, the steering committee must actively solicit a proposal and may accept it without the explicit consent of the community.\n# Proposal Preparation\nA proposal should provide (at least) the necessary information to allow the community to assess and compare different proposals according to the criteria listed in the following. We also give some recommendations about the implementation of these options, but these are not compulsory.\n## Chairs\nThe conference chairs are an important selection criterion. The people that you nominate will not only have to organize the proposed conference, but will also be eligible for the steering committee for three years, and have thus an important impact on the future of this conference series. For this reason, e.g., we generally discourage to nominate people that have not been active in the community in the past.\n\nThere are no binding rules for nominating the program chairs, but here are a few criteria that are of concern to the community:\n### Scientific Merit\nClearly, we expect the chair persons to have a good overview of current research in machine learning and in data mining. This should be evident from their publication history in these fields.\n### Balance\nThe program chairs should contain members from both communities, machine learning and data mining. Typically this also implies that the chairs come from more than one group, but this is not required if the group is sufficiently broad. Gender balance is also appreciated by the scientific community. See the list of women in machine learning and data mining.\n### Community Recognition\nA chair person should be part not only of the machine learning or data mining communities at large, but of the ECML PKDD community in particular, so that the community can be reasonably sure that the person is familiar with the traditional lay-out of the conference. The chair persons should have regularly attended the conference in the past, and, ideally, published there before. Previous active involvement (e.g., as a tutorial presenter or workshop organizer) is also a plus.\n### Number\n(Updated in 2019.) The distribution of the tasks to chair members (e.g., general chair, local chair, program chair, journal track chair) is left to the organizers, but the proposal should contain a specification of the structure. The ideal number of chairs responsible for a given task is not larger than 2. It is not necessary that all persons meet all criteria mentioned earlier, but the more the better. However, each criterion should be met by at least one person of the committee. We recommend that one of the General Chairs is also a local chair.\n## Scientific Backgroun
3d\nDiscuss how you plan to ensure the scientific quality of the conference. Points that may be considered here are:\n- Do you have any ideas for improving the quality?\n- Is there a local ML or KDD group/community that will be involved in the organization and funding?\n- Do you plan to co-locate with other conferences?\n## Budget\nThe budget is a crucial issue on your proposal. The community expects a first rough estimate of the registration fees, which should go beyond a simple statement of intention (such as âWe do not plan to increase the registration fees.â). Provide numbers on all your expected expenses. The steering committee can provide numbers on standard costs such as the production of proceedings to help you in that endeavor. Ideally, you show something like a pie chart.\n\nIn general, we prefer well-organized events, but also low registration fees. We are a scientific community and typically work in universities. Typically, ECML PKDD conferences take place in universities because they provide an ideal infra-structure at a low price. If you want to deviate from this (e.g., by organizing the event in a conference center or hotel), these additional costs should be justified and their impact on the registration fees should be taken into account. Similarly, if you intend to employ the service of a professional conference organizer.\n\nIn order to keep registrations fees low, it is also a good idea to attract sponsors. It is good if you can already name a few (realistic) potential sponsors.\n## Venue\nPlease provide detailed information on the venue of the conference. Important parameters are\n- number and sizes of conference rooms\n- walking distance between conference rooms\n- audio-visual equipment\n- seating layout (e.g., visibility may be low in the back of rooms with flat rows)\n- seating equipment (desk, power plug, â¦)\n- internet connectivity\n- total cost of the venue (cf. Budget)\n- facilities for poster sessions and demos\n- accessibility for handicapped persons\nInformation about the location of the venue is, of course, also appreciated, but you are strongly encouraged to keep the touristic information short. Typically, it is a plus if the location is easy to reach, has good connectivity, cheap flights, etc.\n## Accommodation and Infrastructure\nPlease provide detailed information on number of hotel rooms, expected prices, and distance from the venue. Is there low-cost, quality housing available for attendees (especially graduate students)? How far from the meeting rooms? Where will attendees eat? Please estimate costs for meals and lodging.\n\nBriefly summarize travel information, in particular if the conference location is not directly reachable with an international airport.\n\nProvide information on infra-structural services that you plan to offer for the conference participants (e.g., child daycare).\n## Schedule\n(Updated in 2021.)\nIt is not necessary to provide a detailed schedule at the time of the proposal, but at least the conference dates should be mentioned. Here are some suggestions and constraints on the schedule (but see also key dates on previous editions):\n- Conference website online: June/July previous year (p.y.)\n- Approaching potential sponsors: beginning of October (p.y.)\n- Approaching potential invited speakers: October (p.y.)\n- Journal track submission deadlines: cutoffs in October (p.y.), December (p.y.), February\n- Conference tracks submission deadline: end of March / beginning of April\n- Demo track submission deadline: end of April / beginning of May\n- Industry track / PhD forum submission deadlines: mid June\n- Conference dates: mid September\n- First call for papers out: at least three months before the submission deadline\n- First call for proposals out: at least five months before the submission deadline\n- Workshop/Tutorial/Discovery Challenge proposal deadline: beginning of February\n- Workshop/Tutorial/Discovery Challenge acceptance notification: beginning of March\n- Workshop/Discovery Challenge CFP out: three months before the submission deadline\n- Workshop/Discovery Challenge submission deadlines: mid June\n- Early bird registration deadline: after the last submission deadline.\n- Camera ready deadlines for proceedings (pre-proceedings): at least nine weeks before the conference (final material should be sent to Springer at least six weeks before the conference)\n## Conference Format\nECML PKDD has been a dynamic conference that has undergone quite a few changes in recent years. Nevertheless, some key parameters (e.g., the conference schedule) have remained stable over the years. The general structure, typically very much appreciated by the community, consists of:\n- conference sessions from Tuesday till Thursday\n- workshops and tutorials on Monday and Friday, free for conference participants\n- discovery challenge\n- invited speakers\n- poster sessions (for all accepted papers) with buffet\n- plenary sessions\n- coffee breaks\n- conference banquet\n- child daycare\n- social events (e.g. guided tours)\n## Publication\n(Updated in 2019.)\n- the organizers will be responsible for maintaining the journal track, with publications in the DMKD and MLj journals.\n- long papers (16 pages in LNCS-format) are strongly preferred\n- printed workshop proceedings and tutorial notes are not necessary\n- short papers are discouraged\n- videos are generally liked and frequently used\n## Reviewing Process\n- author feedback is appreciated\n- conditional acceptances are less appreciated\n- no double submissions with other conferences should be allowed\n## Conference Format\n- poster sessions for all papers are generally liked\n- short walking distances between conference venue and hotels are appreciated\n- parallel sessions in different buildings should be avoided if possible\n- avoid to put award-winning papers in simultaneous parallel sessions\n- long bus trips are not a good idea\n\n# General Comments\nAs the conferences have now grown together, we must be careful not to lose the balance between both communities. However, our community changes, and so might our preferences. Creative ideas for improving the conference organization have always been welcomed by the community, and could add to your proposal. We also know about the importance of exploitation and exploration. Feel free to try out new things, but plans for major changes should be first discussed with the steering committee.\n\n# The Presentation\nAll proposals that have been approved by the steering committee will be available at the community Website one week before the conference and have to be presented at the conferenceâs community meeting.\n\nThe time for the presentation is strictly limited to 10 minutes (excluding questions) and should provide all of the above details, so that the community has all the information for choosing the better proposal based on merits. 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