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278	<article id="post-7963" class="post-7963 post type-post status-publish format-standard has-post-thumbnail hentry category-grants category-nonprofit-leadership category-nonprofits tag-foundation-grant tag-grant-management tag-grant-reports">
279				<header class="entry-header">
280			<img width="624" height="329" src="https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2020/12/Black-Woman-Writing-Computer-AdobeStock_rocketclips-1-scaled.jpeg?fit=624%2C329&amp;ssl=1" class="attachment-post-thumbnail size-post-thumbnail wp-post-image" alt="Black-Woman-Writing" decoding="async" srcset="https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2020/12/Black-Woman-Writing-Computer-AdobeStock_rocketclips-1-scaled.jpeg?w=2560&amp;ssl=1 2560w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2020/12/Black-Woman-Writing-Computer-AdobeStock_rocketclips-1-scaled.jpeg?resize=300%2C158&amp;ssl=1 300w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2020/12/Black-Woman-Writing-Computer-AdobeStock_rocketclips-1-scaled.jpeg?resize=1024%2C540&amp;ssl=1 1024w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2020/12/Black-Woman-Writing-Computer-AdobeStock_rocketclips-1-scaled.jpeg?resize=768%2C405&amp;ssl=1 768w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2020/12/Black-Woman-Writing-Computer-AdobeStock_rocketclips-1-scaled.jpeg?resize=1536%2C810&amp;ssl=1 1536w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2020/12/Black-Woman-Writing-Computer-AdobeStock_rocketclips-1-scaled.jpeg?resize=2048%2C1080&amp;ssl=1 2048w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2020/12/Black-Woman-Writing-Computer-AdobeStock_rocketclips-1-scaled.jpeg?resize=624%2C329&amp;ssl=1 624w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2020/12/Black-Woman-Writing-Computer-AdobeStock_rocketclips-1-scaled.jpeg?w=1250 1250w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2020/12/Black-Woman-Writing-Computer-AdobeStock_rocketclips-1-scaled.jpeg?w=1875 1875w" sizes="(max-width: 624px) 100vw, 624px" />
281						<h1 class="entry-title">
282				<a href="https://www.writingtomakeadifference.com/how-to-maximize-your-nonprofits-grant-report/" rel="bookmark">How to Maximize your Nonprofit&#8217;s Grant Report</a>
283			</h1>
284										<div class="comments-link">
285					<a href="https://www.writingtomakeadifference.com/how-to-maximize-your-nonprofits-grant-report/#respond"><span class="leave-reply">Leave a reply</span></a>				</div><!-- .comments-link -->
286					</header><!-- .entry-header -->
287
288				<div class="entry-content">
289			
290<link rel="canonical" href="https://blog.techsoup.org/posts/managing-grant-reporting-at-your-nonprofit">
291
292
293
294<p class="has-drop-cap wp-block-paragraph">Remember when your nonprofit organization won that institutional grant? No doubt you celebrated &#8212; at least a little. After all, you put in a lot of hard work and it finally paid off.</p>
295
296
297
298<p class="wp-block-paragraph">Several months later, you found yourself at Step 11 along the &#8220;Grant Roadmap&#8221; in my online&nbsp;<a href="http://www.writingtomakeadifference.com/services/grant-writing-and-management-courses/">Grant Writing and Managemen</a><a href="https://techsoup.course.tc/catalog/track/grant-writing-and-management" rel="noreferrer noopener" target="_blank">t</a>&nbsp;course track (co-created with TechSoup):&nbsp;<strong>the grant reporting phase</strong>. One of the best ways to continue building a good relationship with your funder is to submit thorough and useful grant reports, on time, and in the requested format. Here&#8217;s how.</p>
299
300
301
302<h2 class="wp-block-heading"><strong>What to Expect</strong></h2>
303
304
305
306<p class="wp-block-paragraph">Your funder is going to want to know if they made a wise investment when they funded you. Essentially, they will want to know four things from your grant report:</p>
307
308
309
310<ol class="wp-block-list" type="1"><li>What&#8217;s working and what&#8217;
310s not</li><li>What needs are going unmet</li><li>How you can improve in the future</li><li>How you are spending their money</li></ol>
311
312
313
314<p class="wp-block-paragraph">Almost all funders expect at least one report showing how you used the grant to further your program. That is, you are often asked for both narrative reports and financial reports. These reports are often due sometime during the grant period (called &#8220;progress reports&#8221;), at the end of the grant period (&#8220;final reports&#8221;), or both. Some funders will withhold part of the grant until they receive the required reports.</p>
315
316
317
318<p class="wp-block-paragraph">Not only do you want to show what you&#8217;ve done, what difference that has made, and what you are learning for the future, you also want to position yourself as a strong candidate for a possible grant renewal down the line.</p>
319
320
321
322<p class="wp-block-paragraph">Each funder has a specific grant reporting format in mind. Some have detailed requirements or provide grant report templates, and others are very general in nature. You will need to develop funder-specific formats, and you will most likely need to cover the following topics in your narrative reports and financial reports.</p>
323
324
325
326<h3 class="wp-block-heading">Narrative Grant Reports</h3>
327
328
329
330<p class="wp-block-paragraph"><strong>Accomplishments:</strong>&nbsp;
330Of course, you will want to recount all of the relevant results you achieved during the funding period. Look back at the grant proposal&#8217;s measurable goals and objectives. How many of them did you meet or exceed? Maybe you even accomplished some unanticipated things! If so, describe, explain, and highlight.</p>
331
332
333
334<p class="wp-block-paragraph"><strong>Client profiles, success stories, testimonials:</strong>&nbsp;Tell a couple of stories of people who benefited from the grant-funded work. Show how their lives were improved because of your project, using their words as much as possible. Of course, the stories you choose should be especially relevant and interesting to the specific funder at hand.</p>
335
336
337
338<p class="wp-block-paragraph"><strong>Lessons learned:</strong>&nbsp;What did you learn from doing the project? Funders are interested not only in your successes but also in how you modify your work to address any challenges you encountered along the way. For example, you may have found that you needed to work with unexpected collaborators and that the new coordination demonstrably improved your project&#8217;s outcomes. By sincerely showing how you analyze your effectiveness and strive to learn how to maximize it, you demonstrate that your organization is dynamic and responsive to changing realities.</p>
339
340
341
342<p class="wp-block-paragraph"><strong>Your partnership with the funder:</strong>&nbsp;Think back to the foundation&#8217;s goals, objectives, and priorities. Write about how your work addressed those things. Demonstrate how your partnership with the funder made that possible.</p>
343
344
345
346<p class="wp-block-paragraph"><strong>Plans for the future:</strong>&nbsp;Unless your project was a one-shot deal that is now banished to the dustbin of history, tell the funder how you intend to build on it. This will help show that the funded project was part of a sustained effort. You may want to share emerging trends or shifting contexts impacting your work.</p>
347
348
349
350<h3 class="wp-block-heading">Financial Grant Reports</h3>
351
352
353
354<p class="wp-block-paragraph">You will need to account for all of the expenditures you made with the grant money. Some funders will require receipts, invoices, or other documentation. Others are less stringent. In either case, be prepared by tracking your actual expenses versus your proposed&nbsp;<strong><a href="http://www.writingtomakeadifference.com/how-to-build-a-proven-simple-and-easy-funder-friendly-budget/" target="_blank" rel="noreferrer noopener">grant budget</a></strong>.</p>
355
356
357
358<h2 class="wp-block-heading"><strong>Submitting</strong> Your Grant Report</h2>
359
360
361
362<p class="wp-block-paragraph">This should go without saying, but I will emphasize it: <strong>Don&#8217;t miss the&nbsp;grant reporting deadlines!</strong> Doing so will leave a bad taste in your funder&#8217;s mouth. If you find that you absolutely cannot meet the deadline, ask for an extension at least a week before the due date. Many funders have a little wiggle room, but you should not assume that.</p>
363
364
365
366<p class="wp-block-paragraph">Once you have submitted a grant report, make sure to store it appropriately and record the date you sent it.</p>
367
368
369
370<h2 class="wp-block-heading"><strong>Post-Reporting</strong></h2>
371
372
373
374<p class="wp-block-paragraph">As you approach the end of your grant period, you will want to take the final step along the Grant Roadmap we use in the <a href="http://www.writingtomakeadifference.com/services/grant-writing-and-management-courses/" target="_blank" rel="noreferrer noopener">Grant Writing and Managemen</a><a href="https://techsoup.course.tc/catalog/track/grant-writing-and-management" rel="noreferrer noopener" target="_blank">t</a> course track (co-created with <a href="https://techsoup.course.tc/catalog/track/grant-writing-and-management" target="_blank" rel="noreferrer noopener">TechSoup</a>). That is, Step 12: exploring opportunities for renewing the grant or possibly applying for funding for a different program of interest to the funder. If your reports were solid and demonstrated success, learning, and good nonprofit financial management, you may be eligible for future funding.</p>
375
376
377
378<p class="wp-block-paragraph">(Of course, a tarnished relationship with the grantmaker is a good way to NOT get renewed funding.)</p>
379
380
381
382<p class="wp-block-paragraph">But grant reports also serve an important purpose for your organization itself. Clearly, they can help you track your progress, measure your success, and learn from challenges. In addition, if you share them internally, grant reports can be repurposed for a variety of fundraising and marketing material. Annual reports to the public, newsletter or website articles, social media posts, appeal letters, and presentations are just a few ideas.</p>
383
384
385
386<h2 class="wp-block-heading"><strong>By the Way &#8230;</strong></h2>
387
388
389
390<p class="wp-block-paragraph">If a funded program reaches a major milestone or needs to make a significant direction change during the grant period, your funder needs to know that. While these contacts are not technically the requested &#8220;reports,&#8221; it behooves you to make sure your funders are aware of both major successes and modifications you are making.</p>
391
392
393
394<p class="wp-block-paragraph">Grantmakers do not like last-minute surprises that they should have known about beforehand. Show that your organization is a responsible manager of grant funds with a commitment to a partnership with the funder.</p>
395
396
397
398<p class="wp-block-paragraph">Keep your funders abreast of the work their grants funded — with the right grant reports — to help strengthen your relationship. The good news is that your organization overall — and the specific funded programs — 
398can also benefit directly from the information you collect.</p>
399
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401
402<div class="wp-block-buttons is-content-justification-center is-layout-flex wp-block-buttons-is-layout-flex" id="https://blog.techsoup.org/cs/c/?cta_guid=5038b515-01c1-409c-a78f-5e08c939f314&amp;signature=AAH58kHdZqZOS6V7fCQEaooM3hmrkdvl4A&amp;pageId=38381628514&amp;placement_guid=31f67c43-89a1-4ab6-be7c-9cba7e00e62c&amp;click=4fc87622-d5d2-4d65-a046-1d5f25c24e6a&amp;hsutk=4ae9532f82e872575d8d8ac881a4c5fe&amp;canon=https%3A%2F%2Fblog.techsoup.org%2Fposts%2Fmanaging-grant-reporting-at-your-nonprofit&amp;portal_id=2980581&amp;redirect_url=APefjpGkohNgkojku1epvtySbl2eiS_Rl-Z-BzUBI4DwnVV_MHk7JkeysKFX1ip2n6cQLuZwnciH6DnIFsFnY29SyiLHNoOnSRny38eIxXQIpG0uymCFs3LF4WVV_XwuEVmNbf035mqVBOY25KszgZjl40yJyDqQqSAJIugaCYDn8bUqYFQmo-Zg3bINJJijn089ioMWho_fQKcrdxRLOZwWFUcgcDUgHM4z-ex66q53IkA8QtQL2r981z2T5Bch4g0RiLi3QgaX&amp;__hstc=107283485.4ae9532f82e872575d8d8ac881a4c5fe.1607801860502.1608167066178.1608171914290.4&amp;__hssc=107283485.1.1608171914290&amp;__hsfp=1851083812&amp;contentType=blog-post"></div>
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406<p class="has-text-align-center wp-block-paragraph"></p>
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417		<footer class="entry-meta">
418			This entry was posted in <a href="https://www.writingtomakeadifference.com/category/grants/" rel="category tag">Grants</a>, <a href="https://www.writingtomakeadifference.com/category/nonprofit-leadership/" rel="category tag">nonprofit leadership</a>, <a href="https://www.writingtomakeadifference.com/category/nonprofits/" rel="category tag">Nonprofits</a> and tagged <a href="https://www.writingtomakeadifference.com/tag/foundation-grant/" rel="tag">foundation grant</a>, <a href="https://www.writingtomakeadifference.com/tag/grant-management/" rel="tag">grant management</a>, <a href="https://www.writingtomakeadifference.com/tag/grant-reports/" rel="tag">grant reports</a> on <a href="https://www.writingtomakeadifference.com/how-to-maximize-your-nonprofits-grant-report/" title="1:19 pm" rel="bookmark"><time class="entry-date" datetime="2021-12-06T13:19:01-08:00">December 6, 2021</time></a><span class="by-author"> by <span class="author vcard"><a class="url fn n" href="https://www.writingtomakeadifference.com/author/writ1323/" title="View all posts by Dalya Massachi" rel="author">Dalya Massachi</a></span></span>.								</footer><!-- .entry-meta -->
419	</article><!-- #post -->
420							
421	<article id="post-7936" class="post-7936 post type-post status-publish format-standard has-post-thumbnail hentry category-grants">
422				<header class="entry-header">
423			<img width="624" height="416" src="https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/11/pexels-photo-3771107.jpeg?fit=624%2C416&amp;ssl=1" class="attachment-post-thumbnail size-post-thumbnail wp-post-image" alt="portrait photo of woman holding up a magnifying glass over her eye" decoding="async" srcset="https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/11/pexels-photo-3771107.jpeg?w=1880&amp;ssl=1 1880w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/11/pexels-photo-3771107.jpeg?resize=300%2C200&amp;ssl=1 300w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/11/pexels-photo-3771107.jpeg?resize=1024%2C682&amp;ssl=1 1024w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/11/pexels-photo-3771107.jpeg?resize=768%2C512&amp;ssl=1 768w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/11/pexels-photo-3771107.jpeg?resize=1536%2C1024&amp;ssl=1 1536w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/11/pexels-photo-3771107.jpeg?resize=624%2C416&amp;ssl=1 624w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/11/pexels-photo-3771107.jpeg?w=1250 1250w" sizes="(max-width: 624px) 100vw, 624px" />
424						<h1 class="entry-title">
425				<a href="https://www.writingtomakeadifference.com/how-to-read-a-funders-request-for-proposals/" rel="bookmark">How to Read a Funder&#8217;s Request For Proposals</a>
426			</h1>
427										<div class="comments-link">
428					<a href="https://www.writingtomakeadifference.com/how-to-read-a-funders-request-for-proposals/#respond"><span class="leave-reply">Leave a reply</span></a>				</div><!-- .comments-link -->
429					</header><!-- .entry-header -->
430
431				<div class="entry-content">
432			
433<p class="wp-block-paragraph">Do you know how to evaluate a funder&#8217;s Request for Proposals? </p>
434
435
436
437<p class="wp-block-paragraph">If you have been in the grant writing world for any length of time, you are bound to have come across a number of funding opportunities. Released a few weeks or months before the deadlines, they are usually called Requests for Proposals (RFPs). Alternatively, some funders simply publish “funding guidelines” for grantseekers to follow when applying for any given grant cycle.</p>
438
439
440
441<p class="wp-block-paragraph">You will have to assess each funding opportunity to see if and when you should pursue it.</p>
442
443
444
445<h2 class="wp-block-heading"><strong>Think About Your Nonprofit Organization&#8217;s Priorities</strong> for Grant Funding</h2>
446
447
448
449<p class="wp-block-paragraph">Remember: You’re trying to fund the high-priority current and future programs at your organization &#8212; not chase after money that is only tangentially related or sends you off course.</p>
450
451
452
453<p class="wp-block-paragraph">“Chasing the money” is basically trying to fit a square peg (your program) into a round hole (the grant opportunity that is not central to your work). If you do that, you will either: A) waste valuable resources applying for a grant that funders know is not appropriate for you, or B) somehow win the grant and then have to work on a low-priority program that siphons time away from your more important priorities.</p>
454
455
456
457<p class="wp-block-paragraph">Instead, only apply for grants that are truly aligned with your most important work.&nbsp;</p>
458
459
460
461<h3 class="wp-block-heading">Then Match with the Funder&#8217;s Grant Priorities</h3>
462
463
464
465<p class="wp-block-paragraph">When a funder’s Request for Proposals says it “gives priority” to any item, that means that most&#8211;if not all&#8211; grant awards will go to organizations or programs that fulfill those criteria.</p>
466
467
468
469<p class="wp-block-paragraph">If you don’t fall into that category, you have a <strong>much </strong>lower chance of winning that grant. I recommend keeping funders like that on your radar, but not in your top tier of funding prospects.</p>
470
471
472
473<p class="wp-block-paragraph">On the other hand, if you DO fall into the funder’s “priority” category, that means that grantor should be high on your agenda for grant proposals.</p>
474
475
476
477<p class="wp-block-paragraph">Think about how you can package your priorities in ways that make sense in the funder’s world. Remember: Those categories may not necessarily directly map to the way things work in your internal systems.&nbsp;</p>
478
479
480
481<p class="wp-block-paragraph">For example, one of my client organizations, <a href="https://anvfarm.org/" target="_blank" rel="noreferrer noopener">Acta Non Verba</a>, runs a youth urban farm with seasonal camps and a Community-Supported Agriculture micro-enterprise. They position their work to appeal to many different funder interests – packaged in one-year grant periods. Those categories include:</p>
482
483
484
485<ul class="wp-block-list"><li>Environmental/outdoor/STEM education</li><li>Food access</li><li>Youth development</li><li>Workforce preparation</li><li>Micro-enterprise training/financial literacy</li><li>Nutrition/healthy living</li><li>Community-building</li></ul>
486
487
488
489<p class="wp-block-paragraph">This isn’t really how they divide things up internally. But that’s what makes the most sense to grant makers.</p>
490
491
492
493<p class="wp-block-paragraph"><strong>Examine the Details</strong></p>
494
495
496
497<p class="wp-block-paragraph">Before moving forward, be sure to review the list of qualifications and exclusions in the funder&#8217;s Request for Proposals. This may include things like geography, organizational budget size, length of time in official existence, tax status, specific communities served, etc. You don’t want to waste time and effort if you don’t even qualify.</p>
498
499
500
501<p class="wp-block-paragraph">Many RFPs state a text limit – number of pages, words, or even characters for online applications. This will set your expectations for how much you will have to write. Note that sometimes writing a short piece can be harder than writing something longer because of the editing you will need to do.</p>
502
503
504
505<p class="wp-block-paragraph">Also included will be a list of exactly what they want to see, or types of information they will seek, in y
505our application. Consider it like a checklist and make sure you cover it all …to the best of your ability. Some of the information you are likely to already have on hand; other parts may require some digging.</p>
506
507
508
509<p class="wp-block-paragraph">Don’t forget to note the deadline and if there is a specific time that day that the application is due online, in postal mail, delivered to their offices, etc.</p>
510
511
512
513<p class="wp-block-paragraph">A deadline should be your signal to ask yourself if your organization or program is really <a href="http://www.writingtomakeadifference.com/8-essentials-you-need-to-set-up-your-nonprofit-for-grant-success/" target="_blank" rel="noreferrer noopener">ready to apply</a>. Do you have enough time and resources to do a good job with the proposal?</p>
514
515
516
517<p class="wp-block-paragraph">For example, I recently worked with a client who spoke to me after her proposal was declined. She was later able to speak with the funder and learned that her proposal lacked some important information that the funder expected. My client realized that she had a lot of work to do! She now plans to re-apply in response to next year’s RFP.</p>
518
519
520
521<p class="wp-block-paragraph">As was true in her case, the RFP might tell you how often you will have the opportunity to apply. For example, a funder&#8217;s Request for Proposals might come out annually or quarterly. Take note of those facts and plan accordingly.&nbsp;</p>
522
523
524
525<p class="wp-block-paragraph">The RFP will also tell you the grant period being discussed. It’s usually one year but it may be 18 months, two years, or more. You can use that timeframe to lay out your proposed work.</p>
526
527
528
529<p class="wp-block-paragraph">Of course, RFPs will ask for the financial information the funder requires – such as proposed budgets, financial statements from previous years, and the like. That list is likely to be part of a longer list of proposal attachments that the funder requires or recommends.</p>
530
531
532
533<p class="wp-block-paragraph">And finally, the RFP will probably give you a dollar amount to request or at least a range of grant amounts they are offering. If you’re unsure, check out the sizes of the funder’s recent grants.</p>
534
535
536
537<h3 class="wp-block-heading"><strong>Next Steps to Review an RFP</strong></h3>
538
539
540
541<p class="wp-block-paragraph">You can expect to read through an RFP a few times to make sure you are aware of everything involved. I usually use yellow highlights to make sure I’m remembering the most important or unusual information.</p>
542
543
544
545<p class="wp-block-paragraph">Be sure to alert your other <a href="http://www.writingtomakeadifference.com/how-to-create-a-stellar-grant-writing-and-management-team/" target="_blank" rel="noreferrer noopener">grant team members</a> of any missing pieces you will need (such as special attachments, forms, or updated program information) &#8212; and when you’ll need it. If you can gather all of the information well before the deadline, your job as final editor will be much less stressful!</p>
546
547
548
549<p class="wp-block-paragraph">Got questions about anything on the RFP? Most of the time there will be a contact person to ask. If possible, get in touch and ask for any clarifications you need. You may also have an opportunity to gauge the funder’s interest in your work. If you get that chance, jump at it!</p>
550
551
552
553<p class="wp-block-paragraph">Before you submit your grant application, go back to the RFP to double-check that you provide everything the funder wants in the precise sequence and format they request.</p>
554
555
556
557<p class="wp-block-paragraph">In my <a href="https://techsoup.course.tc/catalog/track/grant-writing-and-management" target="_blank" rel="noreferrer noopener">Grant Writing and Management course series</a>, I actually walk you through each individual part of a sample RFP. We then move forward in the grant proposal process.</p>
558
559
560
561<p class="wp-block-paragraph">Analyzing a funder&#8217;s Request for Proposals or funding guidelines is an important first step before deciding to devote resources to preparing a grant application. Make sure you proceed wisely!</p>
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563
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565<p class="wp-block-paragraph"></p>
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567
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569<p class="wp-block-paragraph"></p>
570					</div><!-- .entry-content -->
571		
572		<footer class="entry-meta">
573			This entry was posted in <a href="https://www.writingtomakeadifference.com/category/grants/" rel="category tag">Grants</a> on <a href="https://www.writingtomakeadifference.com/how-to-read-a-funders-request-for-proposals/" title="3:37 pm" rel="bookmark"><time class="entry-date" datetime="2021-11-08T15:37:21-08:00">November 8, 2021</time></a><span class="by-author"> by <span class="author vcard"><a class="url fn n" href="https://www.writingtomakeadifference.com/author/writ1323/" title="View all posts by Dalya Massachi" rel="author">Dalya Massachi</a></span></span>.								</footer><!-- .entry-meta -->
574	</article><!-- #post -->
575							
576	<article id="post-7923" class="post-7923 post type-post status-publish format-standard has-post-thumbnail hentry category-grants">
577				<header class="entry-header">
578			<img width="624" height="624" src="https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-3.png?fit=624%2C624&amp;ssl=1" class="attachment-post-thumbnail size-post-thumbnail wp-post-image" alt="Grant writing and management team" decoding="async" srcset="https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-3.png?w=1080&amp;ssl=1 1080w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-3.png?resize=300%2C300&amp;ssl=1 300w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-3.png?resize=1024%2C1024&amp;ssl=1 1024w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-3.png?resize=150%2C150&amp;ssl=1 150w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-3.png?resize=768%2C768&amp;ssl=1 768w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-3.png?resize=624%2C624&amp;ssl=1 624w" sizes="(max-width: 624px) 100vw, 624px" />
579						<h1 class="entry-title">
580				<a href="https://www.writingtomakeadifference.com/how-to-create-a-stellar-grant-writing-and-management-team/" rel="bookmark">How To Create a Stellar Grant Writing and Management Team</a>
581			</h1>
582										<div class="comments-link">
583					<a href="https://www.writingtomakeadifference.com/how-to-create-a-stellar-grant-writing-and-management-team/#respond"><span class="leave-reply">Leave a reply</span></a>				</div><!-- .comments-link -->
584					</header><!-- .entry-header -->
585
586				<div class="entry-content">
587			
588<p class="wp-block-paragraph">If you read my most recent blog article, <a href="http://www.writingtomakeadifference.com/8-essentials-you-need-to-set-up-your-nonprofit-for-grant-success/" target="_blank" rel="noreferrer noopener">8 Essentials You Need To Set Up Your Nonprofit for Grant Success</a>, you are already aware of the many fundamental informational components you will need to gather for a successful grant proposal. But what if your nonprofit organization is not quite fully prepared with all 8 of these items?</p>
589
590
591
592<p class="wp-block-paragraph">This is a great time to start thinking about how you can get all your “ducks” in a row. No doubt this will take some work with your organization’s leaders and staff all working together.</p>
593
594
595
596<p class="wp-block-paragraph">Gathering the eight information essentials is just the first step. Once you have them ready, you’ll then start to pursue specific grant application opportunities. To develop those grant proposals, you will need a team of folks &#8212; at different points in the process.</p>
597
598
599
600<h2 class="wp-block-heading"><strong>How to Lead Your Grant Writing and Management Team</strong></h2>
601
602
603
604<p class="wp-block-paragraph">If you are leading the grant team, you will play a significant role.Your job is to rally the troops while staying calm, cool, and collect. You will make sure that everyone is together, going in the same direction. You lead by example and inspire others to go with you.</p>
605
606
607
608<p class="wp-block-paragraph">So &#8230; what does that look like?</p>
609
610
611
612<h3 class="wp-block-heading">1. <strong>Setting the Tone</strong></h3>
613
614
615
616<p class="wp-block-paragraph">Start out by setting a <strong>collaborative tone.</strong> It’s all about teamwork and joint ownership. You want to show that you expect everyone to ‘play well together,’ to achieve a common goal.</p>
617
618
619
620<p class="wp-block-paragraph">You will convene an initial meeting (or several one-on-one conversations) with the <strong>key players and sometimes the supporting actors </strong>&#8212; to discuss project plans and go over specifics of the grant proposal and information on the funder.</p>
621
622
623
624<p class="wp-block-paragraph">Often, you will be the only glue that binds these different “troops” together during the grant process. I have found that many times, the people I am working with are very thankful to have me take the lead. They would prefer to be a grant team member and not have the responsibility of leadership.</p>
625
626
627
628<h3 class="wp-block-heading"><strong>Everyone is an Expert</strong></h3>
629
630
631
632<p class="wp-block-paragraph">Everyone likes to be treated as an expert, so each team member will have a specialty. Sometimes that’s obvious from their job title. But if it’s not, I encourage you to confirm that people will play specific roles. Remember that a single person may take on more than one role; on the other hand, more than one person can share any given role.</p>
633
634
635
636<h2 class="wp-block-heading"><strong>Grant Team Roles</strong></h2>
637
638
639
640<p class="wp-block-paragraph">Let’s take a quick look at the different team members’ roles:</p>
641
642
643
644<h3 class="wp-block-heading"><strong>Community Needs Assessor</strong></h3>
645
646
647
648<p class="wp-block-paragraph">To get started, you’ll need a Community Needs Assessor to help establish why the program or project is so crucial in the first place. That critical piece should embrace as much community involvement as possible – after all, who would be better positioned to know the issues?</p>
649
650
651
652<h3 class="wp-block-heading"><strong>Program Specialist</strong></h3>
653
654
655
656<p class="wp-block-paragraph">You’ll also need a Program Specialist to outline the vision, objectives, and implementation of the prioritized program or project to be funded. That person will be very involved in creating and reviewing proposal drafts for content accuracy.</p>
657
658
659
660<h3 class="wp-block-heading"><strong>Researcher</strong></h3>
661
662
663
664<p class="wp-block-paragraph">While that is being done, you’ll need a Researcher to find appropriate funding opportunities for the proposed program and keep track of requirements and deadlines for those applications.</p>
665
666
667
668<h3 class="wp-block-heading"><strong>Relationship Cultivator</strong></h3>
669
670
671
672<p class="wp-block-paragraph">You’ll also need a ‘Schmoozer’ or Relationship Cultivator to initiate and maintain relationships with those funders.</p>
673
674
675
676<h3 class="wp-block-heading"><strong>Evaluator</strong></h3>
677
678
679
680<p class="wp-block-paragraph">Once the program or project is funded, you’ll need to have an Evaluator to monitor the implementation and effectiveness of the program, according to the grant proposal. When it’s time to report your progress to grantmakers, that person will provide information about the project’s status and outcomes.</p>
681
682
683
684<h3 class="wp-block-heading"><strong>Administrative Staff</strong></h3>
685
686
687
688<p class="wp-block-paragraph">Throughout the process, you’re likely to need some Administrative Staff. That often includes people in human resources, accounting, legal, technical, clerical, and other specialties.</p>
689
690
691
692<h3 class="wp-block-heading"><strong>One Other Critical Team Member: Strategic Supporter</strong></h3>
693
694
695
696<p class="wp-block-paragraph">There is actually one more role on your team that is critical, and it needs to be filled by the Executive Director and/or key Board Member. That is, the role of Strategic Supporter of your grant-seeking work<strong>.</strong> This person will provide the resources and inspiration to facilitate grant success. Without their strong support and vision, your grant team will lack direction, priorities, and motivation.</p>
697
698
699
700<div class="wp-block-image"><figure class="aligncenter size-large"><a href="https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-1.png"><img data-recalc-dims="1" fetchpriority="high" decoding="async" width="625" height="625" src="https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-1.png?resize=625%2C625" alt="Grant writing and management team" class="wp-image-7927" srcset="https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-1.png?resize=1024%2C1024&amp;ssl=1 1024w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-1.png?resize=300%2C300&amp;ssl=1 300w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-1.png?resize=150%2C150&amp;ssl=1 150w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-1.png?resize=768%2C768&amp;ssl=1 768w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-1.png?resize=624%2C624&amp;ssl=1 624w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/09/How-To-Create-Stellar-Grant-Writing-Management-Team-1.png?w=1080&amp;
700ssl=1 1080w" sizes="(max-width: 625px) 100vw, 625px" /></a><figcaption>A grant writing and management team review a grant proposal. (Photo: Courtesy of Canva)</figcaption></figure></div>
701
702
703
704<h2 class="wp-block-heading"><strong>Where to Find Your Grant Team Members</strong></h2>
705
706
707
708<p class="wp-block-paragraph">Whew! That sounds like a lot of people. And it might be, depending on your organization’s size. Remember that while most team roles will be played by staff members, you may also look to board members, outside experts, or volunteers to help out. Sometimes all they need is a little <a href="http://www.writingtomakeadifference.com/services/grantwriting-coaching/" target="_blank" rel="noreferrer noopener">support</a> to improve their skills and confidence in this area.</p>
709
710
711
712<p class="wp-block-paragraph">You may find that some folks at your nonprofit are a little reluctant to help in grant-seeking efforts. But everyone in the nonprofit sector should know that at some point, they are very likely to be part of fundraising. It’s just the nature of the beast.</p>
713
714
715
716<p class="wp-block-paragraph">Even if someone hates the idea, you can try to make it more pleasant for them. See if you can demonstrate how much stronger your grant proposal will be with their input. After all, no one else has their expertise!</p>
717
718
719
720<p class="wp-block-paragraph">Then try to make it easy for them to help you out.</p>
721
722
723
724<p class="wp-block-paragraph">For example, consider drafting your proposal with blank spaces for them to fill in with the information that only they know. It’s much simpler to fill in the blanks than to start from scratch.</p>
725
726
727
728<p class="wp-block-paragraph">Some people would prefer that you interview them for a few minutes, and then have YOU fit their words into the format a funder is looking for. This is a good option to offer them.</p>
729
730
731
732<p class="wp-block-paragraph">I have seen both approaches work well.</p>
733
734
735
736<p class="wp-block-paragraph">Just remember to give them time to schedule the work on their calendar. That means you have to plan ahead – well in advance of the proposal deadline.</p>
737
738
739
740<p class="wp-block-paragraph">Another idea is to collaborate with a peer organization to see if together you can get to a place of readiness for grant success. Or perhaps a more developed organization is interested in doing a project that you can contribute to; in that case, you would serve as a member of THEIR team and simply contribute as a “service provider”.</p>
741
742
743
744<h2 class="wp-block-heading"><strong>
744If You Must be a Grant Team of One</strong></h2>
745
746
747
748<p class="wp-block-paragraph">If you find yourself traveling alone on your grant-seeking journey, wearing many different hats, don’t despair. You will just have to expect that grant success may take a bit longer to achieve, given your constraints. Remember the many resources out there to help you along, including <a href="http://www.writingtomakeadifference.com/services/grant-writing-and-management-courses/" target="_blank" rel="noreferrer noopener">grant training</a> and <a href="http://www.writingtomakeadifference.com/services/grantwriting-coaching/" target="_blank" rel="noreferrer noopener">coaching</a>, and working with consultants from time to time.</p>
749
750
751
752<p class="wp-block-paragraph">The bottom line: Make sure your nonprofit organization has the people-power to succeed in the grant world. Grant seeking is a team sport.</p>
753
754
755
756<div class="wp-block-buttons is-content-justification-center is-layout-flex wp-block-buttons-is-layout-flex">
757<div class="wp-block-button is-style-fill"><a class="wp-block-button__link has-white-color has-text-color has-background" href="" style="background-color:#1ee908" target="_blank" rel="noreferrer noopener"> Ask Your Grant Writing Question </a></div>
758</div>
759
760
761
762<p class="wp-block-paragraph"></p>
763					</div><!-- .entry-content -->
764		
765		<footer class="entry-meta">
766			This entry was posted in <a href="https://www.writingtomakeadifference.com/category/grants/" rel="category tag">Grants</a> on <a href="https://www.writingtomakeadifference.com/how-to-create-a-stellar-grant-writing-and-management-team/" title="6:00 am" rel="bookmark"><time class="entry-date" datetime="2021-09-06T06:00:00-07:00">September 6, 2021</time></a><span class="by-author"> by <span class="author vcard"><a class="url fn n" href="https://www.writingtomakeadifference.com/author/heatherc/" title="View all posts by Heather Cassell" rel="author">Heather Cassell</a></span></span>.								</footer><!-- .entry-meta -->
767	</article><!-- #post -->
768							
769	<article id="post-7891" class="post-7891 post type-post status-publish format-standard has-post-thumbnail hentry category-grants tag-grant-proposals tag-grant-writing">
770				<header class="entry-header">
771			<img width="624" height="416" src="https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/08/shutterstock_1530452651.jpg?fit=624%2C416&amp;ssl=1" class="attachment-post-thumbnail size-post-thumbnail wp-post-image" alt="Preparing for a grant proposal" decoding="async" srcset="https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/08/shutterstock_1530452651.jpg?w=1000&amp;ssl=1 1000w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/08/shutterstock_1530452651.jpg?resize=300%2C200&amp;ssl=1 300w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/08/shutterstock_1530452651.jpg?resize=768%2C512&amp;ssl=1 768w, https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/08/shutterstock_1530452651.jpg?resize=624%2C416&amp;ssl=1 624w" sizes="(max-width: 624px) 100vw, 624px" />
772						<h1 class="entry-title">
773				<a href="https://www.writingtomakeadifference.com/8-essentials-you-need-to-set-up-your-nonprofit-for-grant-success/" rel="bookmark">8 Essentials You Need To Set Up Your Nonprofit for Grant Success</a>
774			</h1>
775										<div class="comments-link">
776					<a href="https://www.writingtomakeadifference.com/8-essentials-you-need-to-set-up-your-nonprofit-for-grant-success/#respond"><span class="leave-reply">Leave a reply</span></a>				</div><!-- .comments-link -->
777					</header><!-- .entry-header -->
778
779				<div class="entry-content">
780			
781<p class="has-drop-cap wp-block-paragraph">I have spoken with untold numbers of people representing nonprofit organizations that really want to get started &#8212;&nbsp; or better at &#8212; grantseeking. No wonder! Just think what great work your organization can do with some extra cash.</p>
782
783
784
785<p class="wp-block-paragraph">But wait! There is definitely no “free lunch” and you’d be well-advised to look before you leap. After all, if you’re not really ready to enter the grant world, you will just waste a lot of time, energy, and maybe even money.</p>
786
787
788
789<p class="wp-block-paragraph">If you want to maximize your grantseeking efforts, you need to prepare your organization to be worthy of a grant maker’s investment. That is, you need to be able to show that you are credible, well-run, and effective at carrying out your mission. Not only that, but you have to be set up to use a grant effectively – <em>from their point of view.</em></p>
790
791
792
793<p class="wp-block-paragraph">Let’s look at the 8 essentials you’ll need at your fingertips. Once you have these essentials set up, you will have a solid foundation from which to travel through the grant world. If you skip this crucial step, you will find yourself wasting precious time backtracking to fill in the gaps. (Or worse, lack the needed information when applying for a grant you want.)</p>
794
795
796
797<h2 class="wp-block-heading"><strong>1) Official nonprofit tax status</strong></h2>
798
799
800
801<p class="wp-block-paragraph">You will need either your own non-profit status or if you are not yet an independent nonprofit you will need a fiscal sponsor that agrees to administratively sponsor your organization in exchange for a fee.</p>
802
803
804
805<p class="wp-block-paragraph">At a minimum, you will need to have certifications on the federal and state levels, and some areas also require a county or city business license or other documentation.</p>
806
807
808
809<h2 class="wp-block-heading"><strong>2) A clear, unique mission</strong></h2>
810
811
812
813<p class="wp-block-paragraph">Think about how your organization plays a special or unique role in your field. If your mission statement could describe any other organization that is similar to yours, think again.</p>
814
815
816
817<p class="wp-block-paragraph">You will need to clarify what you set out to do in your community &#8212;
817 in terms so clear that anyone can understand. Periodically revisit your mission to make sure it continues to be relevant and inspiring, even as times and circumstances change. (Does that sound familiar in this age of COVID-19?)</p>
818
819
820
821<h2 class="wp-block-heading"><strong>3) An active, financially supportive, diverse Board of Directors</strong></h2>
822
823
824
825<p class="wp-block-paragraph">Of course, your organization has a board of directors. But do they meet regularly? And do they all contribute financially in a meaningful way? Are they connected to the community you serve?</p>
826
827
828
829<p class="wp-block-paragraph">It’s best to have a good variety of folks on your board who are familiar with the various parts of your organization. If the group includes some current or former clients and is representative of the ethnic and socio-economic communities you serve, you’re already off to a great start.</p>
830
831
832
833<h2 class="wp-block-heading"><strong>4) Appropriate financial information</strong></h2>
834
835
836
837<p class="wp-block-paragraph">You will need to produce several financial documents: budgets, expense and revenue reports, IRS filings, balance sheets, and the like. Make sure you have the proper systems to do that.</p>
838
839
840
841<p class="wp-block-paragraph">You also need to show that you are on solid financial ground &#8212; even if you are just starting out. So, If you are in debt, I strongly encourage you to settle it before seeking new grants. If you have any tax issues, clear them up now.</p>
842
843
844
845<p class="wp-block-paragraph">On a related note, funders want to know that you have multiple sources of support. They are not interested in being your only lifeline. So you need to show a solid history of financially sustaining yourself, and a plan to do so in the future. Even if you are new, you need to be able to show some sort of community support that keeps your head above water.</p>
846
847
848
849<h2 class="wp-block-heading"><strong>5) At least 1 priority program with its own realistic budget</strong></h2>
850
851
852
853<p class="wp-block-paragraph">You may know that the vast majority of grants are given for specific work for only 1 year at a time. With that in mind, you will need to divide your work into specific units &#8212; programs or projects &#8212; with realistic expectations for a 1-year period. These bite-sized chunks need to be centered on your strengths or core competencies.</p>
854
855
856
857<p class="wp-block-paragraph">Remember that each program or project needs a realistic <a href="https://www.writingtomakeadifference.com/how-to-build-a-proven-simple-and-easy-funder-friendly-budget/" target="_blank" rel="noreferrer noopener">budget</a>: the money you will need to run it and where you expect to find those funds.</p>
858
859
860
861<p class="wp-block-paragraph">If you are a new organization, you may only have one “program” you’re working on. I encourage you to think deeply about how you could slice and dice it into smaller pieces.</p>
862
863
864
865<h2 class="wp-block-heading"><strong>6) Method of quantitative and qualitative evaluation</strong></h2>
866
867
868
869<p class="wp-block-paragraph"><a href="http://www.writingtomakeadifference.com/what-do-funders-look-for-in-a-grant-proposal/" target="_blank" rel="noreferrer noopener">Funders will want to know</a> the quantitative results of your work (e.g., how many people you served), and the quality of the impact you made (often in clients’ own words).</p>
870
871
872
873<p class="wp-block-paragraph">Funders often call these “<a href="http://www.writingtomakeadifference.com/5-key-priorities-to-include-in-a-grant-proposal/" target="_blank" rel="noreferrer noopener">measurable outcomes</a>.” Plan from Day 1 for how your program will measure and demonstrate its results.</p>
874
875
876
877<h2 class="wp-block-heading"><strong>7) Track record of success (or at least the right leadership to make that happen)</strong></h2>
878
879
880
881<p class="wp-block-paragraph">You will need to be clear on how your organization and/or project has already made a positive difference in your community. That is, what results have you already seen? There are lots of ways to tell the story of your past that can then lead to a bright future.</p>
882
883
884
885<h2 class="wp-block-heading"><strong>8) A strategic plan of some kind</strong></h2>
886
887
888
889<p class="wp-block-paragraph">Even if you can’t carry out a full-blown strategic planning process, your board and staff can at least envision an outline of where you are headed over the next 1-3 years.</p>
890
891
892
893<p class="wp-block-paragraph">This doesn’t need to be fancy. You just need to demonstrate that your work is coherent and realistic in accomplishing your mission, given the context you’re working in.</p>
894
895
896
897<h2 class="wp-block-heading"><strong>Get started</strong></h2>
898
899
900
901<p class="wp-block-paragraph">Try your hand at gathering these 8 essential pieces of information, and jot down your thoughts about each. If you see any showstoppers, make sure your organization addresses them before moving forward.</p>
902
903
904
905<p class="wp-block-paragraph">With these pieces of info in hand, you will be ready to go forth and win some grants!</p>
906
907
908
909<p class="wp-block-paragraph">Have grant writing and management questions? Join me, Dalya, at Ask Dalya Live! I answer your grant writing and management questions at 12 p.m. PT every 2<sup>nd</sup> and 4<sup>th</sup> Wednesday of the month on Facebook Live @writingforcommunitysuccess.</p>
910
911
912
913<p class="wp-block-paragraph">This <a href="https://www.facebook.com/events/2825038601140686/?acontext=%7B%22action_history%22%3A%5b%7B%22surface%22%3A%22page%22%2C%22mechanism%22%3A%22page_admin_bar%22%2C%22extra_data%22%3A%22%7B%5C%22page_id%5C%22%3A104506524881519%7D%22%7D%2C%7B%22surface%22%3A%22events_admin_tool%22%2C%22mechanism%22%3A%22recommended_actions%22%2C%22extra_data%22%3A%22%5b%5d%22%7D%5d%2C%22has_source%22%3Atrue%7D" target="_blank" rel="noreferrer noopener">Wednesday, August 11</a>
913, the floor is yours at Ask Dalya Live! to ask whatever burning grant writing and management question you have.</p>
914
915
916
917<div class="wp-block-buttons is-content-justification-center is-layout-flex wp-block-buttons-is-layout-flex">
918<div class="wp-block-button has-custom-font-size is-style-fill has-normal-font-size"><a class="wp-block-button__link has-white-color has-text-color has-background" style="background-color:#07e619">Ask Your Grant Writing Question</a></div>
919</div>
920
921
922
923<p class="wp-block-paragraph"></p>
924					</div><!-- .entry-content -->
925		
926		<footer class="entry-meta">
927			This entry was posted in <a href="https://www.writingtomakeadifference.com/category/grants/" rel="category tag">Grants</a> and tagged <a href="https://www.writingtomakeadifference.com/tag/grant-proposals/" rel="tag">Grant Proposals</a>, <a href="https://www.writingtomakeadifference.com/tag/grant-writing/" rel="tag">grant writing</a> on <a href="https://www.writingtomakeadifference.com/8-essentials-you-need-to-set-up-your-nonprofit-for-grant-success/" title="3:53 pm" rel="bookmark"><time class="entry-date" datetime="2021-08-09T15:53:23-07:00">August 9, 2021</time></a><span class="by-author"> by <span class="author vcard"><a class="url fn n" href="https://www.writingtomakeadifference.com/author/writ1323/" title="View all posts by Dalya Massachi" rel="author">Dalya Massachi</a></span></span>.								</footer><!-- .entry-meta -->
928	</article><!-- #post -->
929							
930	<article id="post-7651" class="post-7651 post type-post status-publish format-standard has-post-thumbnail hentry category-grants category-nonprofits tag-grant-budget tag-grant-proposal tag-grant-writing tag-proposal-budget">
931				<header class="entry-header">
932			<img src="https://i0.wp.com/www.writingtomakeadifference.com/wp-content/uploads/2021/04/AdobeStock_220899148.jpeg?fit=624%2C9999&amp;ssl=1" class="attachment-post-thumbnail size-post-thumbnail wp-post-image" alt="Budget review" decoding="async" />
933						<h1 class="entry-title">
934				<a href="https://www.writingtomakeadifference.com/how-to-build-a-proven-simple-and-easy-funder-friendly-budget/" rel="bookmark">How to Build a Proven Simple and Easy Funder-Friendly Budget</a>
935			</h1>
936										<div class="comments-link">
937					<a href="https://www.writingtomakeadifference.com/how-to-build-a-proven-simple-and-easy-funder-friendly-budget/#respond"><span class="leave-reply">Leave a reply</span></a>				</div><!-- .comments-link -->
938					</header><!-- .entry-header -->
939
940				<div class="entry-content">
941			
942<link rel="canonical" href="https://blog.techsoup.org/posts/how-to-build-a-proven-simple-and-easy-funder-friendly-budgethttps://blog.techsoup.org/posts/how-to-build-a-proven-simple-and-easy-funder-friendly-budget" />
943
944
945
946<p class="wp-block-paragraph">If you follow my work, you may have noticed that my advice on writing a grant proposal usually focuses on the written part – called the “narrative” section. But a full grant proposal actually has at least one other component: the budget. Both parts are crucial to grant success and, along with administrative pieces, comprise a total grant proposal package.</p>
947
948
949
950<p class="wp-block-paragraph">Your <a href="http://www.writingtomakeadifference.com/5-key-priorities-to-include-in-a-grant-proposal/" target="_blank" rel="noreferrer noopener">grant proposal narrative</a> will point the way to your proposal budget; the process is straightforward. In fact, the more directly your narrative flows to the budget the better.</p>
951
952
953
954<h2 class="wp-block-heading"><strong>A Thumbnail Sketch of Your Grant Proposal</strong></h2>
955
956
957
958<p class="wp-block-paragraph">The good news is that the budget is usually much shorter than the proposal narrative &#8212; as brief as a single page.&nbsp;</p>
959
960
961
962<p class="wp-block-paragraph">Creating a program budget should be fairly easy once you have nailed down exactly what your proposed program looks like. At that point, you know what items you need; you just have to figure out (or at least estimate) what each item will cost and how those costs will be covered.</p>
963
964
965
966<p class="wp-block-paragraph">If you have never actually tallied up all of the expenses involved in your program, this process may uncover costs that you had simply glossed over before. A full list may prove to be quite an eye-opener.</p>
967
968
969
970<p class="wp-block-paragraph">Another piece of good news: In many organizations, budgets are created jointly by several members of the grant team. That means that if you are not so great at spreadsheets and finances, someone on your team can help you out.</p>
971
972
973
974<p class="wp-block-paragraph">As a <a href="http://www.writingtomakeadifference.com/top-12-traits-of-a-good-grant-writer/" target="_blank" rel="noreferrer noopener">good grant writer</a>, your focus needs to be on making sure the numbers are reasonably accurate from a funder’s point of view and that the proposed work has some plan for financial sustainability.</p>
975
976
977
978<p class="wp-block-paragraph">Your grant proposal’s budget needs to tightly align with your proposal narrative. In fact, some funders read through your budget before slogging through your narrative. So, the budget needs to provide a consistent “thumbnail sketch” of what you’re proposing. You want to encourage the funder to want to know more and potentially get on board.</p>
979
980
981
982<div class="wp-block-buttons is-content-justification-center is-layout-flex wp-block-buttons-is-layout-flex">
983<div class="wp-block-button is-style-fill"><a class="wp-block-button__link has-white-color has-text-color has-background" href="https://techsoup.course.tc/catalog/track/grant-writing-and-management" style="background-color:#5dc50d" target="_blank" rel="noreferrer noopener"><strong><code>Grant Writing and Management Course</code></strong></a></div>
984</div>
985
986
987
988<h2 class="wp-block-heading"><strong>Two Kinds of Grant Proposal Budgets</strong></h2>
989
990
991
992<p class="wp-block-paragraph">Your grant proposal will be seeking funding for either your entire organization (usually called “general operating support”) or for a specific program or project your organization is doing or is planning to do. So, you will need both an organizational budget and a program/project budget for each grant proposal.</p>
993
994
995
996<p class="wp-block-paragraph">Organizational budgets tend to be somewhat complex, depending on the organization’s structure, and are developed by the organization’s management, finance department, etc. That budget will most likely be approved by your Board of Directors on an annual basis.</p>
997
998
999
1000<p class="wp-block-paragraph">On the other hand, program or project budgets are built by the finance department, program director, and/or the development director. Sometimes, the grant writer will need to take the lead on getting these budgets together – in consultation with others.</p>
1001
1002
1003
1004<h2 class="wp-block-heading"><strong>Remember: Plan for Both Expenses and Revenue</strong></h2>
1005
1006
1007
1008<p class="wp-block-paragraph">Your budget should contain two distinct parts: Expenses and Revenue. That is, you’ll account for both money you will need to spend AND money you expect to receive to pay for it all.</p>
1009
1010
1011
1012<p class="wp-block-paragraph">On the Expenses side, you will probably be asked to separate “direct” and “indirect” expenses. What’s the difference?</p>
1013
1014
1015
1016<p class="wp-block-paragraph"><strong><em>Direct expenses</em></strong> pertain only to the proposed program at hand. That is, you would not incur those expenses without the particular program. Typical direct expenses include dedicated staff time, mileage, equipment, and supplies – all as described 
1016in the proposal narrative.</p>
1017
1018
1019
1020<p class="wp-block-paragraph"><strong><em>Indirect expenses</em></strong> are often called “overhead” or “administrative costs.” They include costs for items that your organization would have to pay for anyway, but that you are also using for the proposed program. That includes things like rent, utilities, office software, accounting, some fundraising expenses, etc. Some funders don’t support indirect expenses at all; others usually cap them at 10-15 percent.</p>
1021
1022
1023
1024<p class="wp-block-paragraph">The expenses you are budgeting for should be carefully researched and calculated according to the best estimate you can find, referring to the prevailing rates in your area.</p>
1025
1026
1027
1028<p class="wp-block-paragraph">Some funders will ask exactly which of your expenses you plan to use their money for. That’s a fair question. Remember that some funders have restrictions on what they will or will not fund. For example, many funders will <span style="text-decoration: underline;">not</span> fund debt, salaries, rent, videos, or publications.</p>
1029
1030
1031
1032<p class="wp-block-paragraph">And what about the Revenue side? Many people forget to include this important second part of a program’s budget. Grantmakers want to know what other support is already lined up, or at least your other pending or planned proposals. Think about how you can show that your proposed work has several sources of revenue and is sustainable beyond the specific grant you are requesting. For example, can you list several different funders, individual donors, events, and/or in-kind donations?</p>
1033
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1035
1036<p class="wp-block-paragraph">So, take a deep breath and realize that building a funder-friendly budget is easier than you might think. Even if you are not a wiz at finances, remember that you can get help from other grant team members with financial or accounting expertise.</p>
1037
1038
1039
1040<p class="wp-block-paragraph">Your prospective funders are looking for a strong budget paired with a strong written narrative. Make sure that’s exactly what you submit to them.</p>
1041
1042
1043
1044<p class="wp-block-paragraph">For more detailed information on how to create an entire grant proposal package, join me in the <a href="https://techsoup.course.tc/catalog/track/grant-writing-and-management" target="_blank" rel="noreferrer noopener">Grant Writing and Management</a> course track on <a href="https://www.techsoup.org/courses" target="_blank" rel="noreferrer noopener">TechSoup Courses</a>.</p>
1045
1046
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1048<div class="wp-block-buttons is-content-justification-center is-layout-flex wp-block-buttons-is-layout-flex">
1049<div class="wp-block-button is-style-fill"><a class="wp-block-button__link has-white-color has-text-color has-background" href="https://techsoup.course.tc/catalog/track/grant-writing-and-management" style="background-color:#5dc50d" target="_blank" rel="noreferrer noopener"><strong><code>Grant Writing and Management Course</code></strong></a></div>
1050</div>
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1054			This entry was posted in <a href="https://www.writingtomakeadifference.com/category/grants/" rel="category tag">Grants</a>, <a href="https://www.writingtomakeadifference.com/category/nonprofits/" rel="category tag">Nonprofits</a> and tagged <a href="https://www.writingtomakeadifference.com/tag/grant-budget/" rel="tag">grant budget</a>, <a href="https://www.writingtomakeadifference.com/tag/grant-proposal/" rel="tag">grant proposal</a>, <a href="https://www.writingtomakeadifference.com/tag/grant-writing/" rel="tag">grant writing</a>, <a href="https://www.writingtomakeadifference.com/tag/proposal-budget/" rel="tag">proposal budget</a> on <a href="https://www.writingtomakeadifference.com/how-to-build-a-proven-simple-and-easy-funder-friendly-budget/" title="12:05 am" rel="bookmark"><time class="entry-date" datetime="2021-07-11T00:05:00-07:00">July 11, 2021</time></a><span class="by-author"> by <span class="author vcard"><a class="url fn n" href="https://www.writingtomakeadifference.com/author/writ1323/" title="View all posts by Dalya Massachi" rel="author">Dalya Massachi</a></span></span>.								</footer><!-- .entry-meta -->
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